Org. Setting and Reporting
The UNON Logistics/Store Operations Support SSS/MPAU/BMTU Warehouse internship is for 6 months ‘with a possibility for extension depending on the needs of the Organization.
The Internship is UNPAID and fulltime.
Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned.
Responsibilities for the Logistics Internship
- Daily responsibilities will depend on the individual’s background; the intern’s assigned office as well as the internship period.
Under the direct supervision of the Mail, Mail, Pouch and Archives Unit, the intern will:
- Assist in updating and editing ecatalogues of any new stock items at BMTU Warehouse by taking pictures and annexing to each category. Liaise with ICTS for assistance towards hosting the revised images on the UNON Intranet. The ecatalogue shall be printable by our clients in MS excel and shall show pictures of each item category. It shall be very user friendly and will aid our clients in picking the correct description when raising Stock Requisitions.
- Assist with NonUMOJA Warehouse operations and at the same time learn practical logistical work to complement his/her theoretical studies.
- Assist in stacking of new stock items (receivables) in their rightful places and in good order within BMTU Warehouse. Team up with colleagues to label bin cards as per Umoja format.
- Under the guidance of Senor Stock Clerk, assist in issuing out of stock items to BMTU clients and Contractors. Ensure security is maintained during cleaning exercise within the Warehouse.
- Shall from time to time be required to assist during: (a) the segregation of identified items for disposal, (b) compilation of lists; and (c) assembly of disposals.
- He/she shall be shared by both MPAU and BMTU Warehouses to assist where necessary. For example shall be required to cover the office when staff is engaged in other logistic operations.
Core Competencies for the Logistics Internship
- Speaks and writes clearly and effectively
- Listens to others, correctly interprets messages from others and responds appropriately
- Asks questions to clarify, and exhibits interest in having twoway communication
- Tailors language, tone, style and format to match the audience
- Demonstrates openness in sharing information and keeping people informed
- Works collaboratively with colleagues to achieve organizational goals
- Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
- Places team agenda before personal agenda
- Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
- Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
- Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
- Establishes and maintains productive partnerships with clients by gaining their trust and respect
- Identifies clients’ needs and matches them to appropriate solutions
- Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
- Keeps clients informed of progress or setbacks in projects
- Meets timeline for delivery of products or services to client
Education Requirements For the Logistics Internship
Applicants must at the time of application meet one of the following requirements:
- Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
- Be enrolled in the final academic year of a first university degree program (minimum Bachelor’s level or equivalent);
- Have graduated with a university degree and, if selected, must commence the internship within a oneyear period of graduation.
- Be computer literate in standard software applications.
- Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;
- Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.
Preferred area of study:
- 3rd or 4th year undergraduate or graduate in:Logistic,Store Operations /Management,Procurement and Supplies
Work Experience: Applicants are not required to have professional work experience for participation in the programme.
Languages: English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.
Assessment: Potential candidates will be contacted by hiring manager directly for further consideration.
How To Apply
Your application for this internship must include:
- A Completed application (Personal History Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (PHP), be sure to include all past work experiences, IT Skills, and three references.
- Proof of enrollment (click on link to access and attach to your application: http://unon.org/content/internshipprogramme),
- List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.
- A certified copy of degree certificate (if you have already graduated).
- Due to a high volume of applications received, ONLY successful candidates will be contacted.