How To Write Emails That Get Quick Responses

Source: Manliness

One of the most important tasks that most people take for granted is the writing of an email.

As simple as it may sound, you may find out that your approach is the total opposite of how it should be written.

A good email can make the difference between whether or not you get a job, or how well you relate with your coworkers.

Here are a few tips you should consider when writing an email

Always Begin with a salutation- indicate the intention of the email you are writing on by making the subject line descriptive and clear.

Writing an email without a subject makes you lose credibility and also makes the recipient to view you as being incompetent.

Also learn to observe professionalism by beginning with “Dear (for a more formal email), or “Hi (or a more casual one) but not “Hey (unless you’ve already established a rapport and history with the recipient.

Type your email address correctly in the contact form- As you write an email the important thing is to get a positive response.

What if the recipient is unable to respond back because you typed your email address wrongly?

Address the email to a specific person(s)- Do your best to find out the name of the person who will be reading the email instead of saying just “Hey everybody” or “To Whom It May Concern.”

Using a person’s name builds rapport since it makes your message seem more personal and less like spam.

Spell the recipient’s name right –Misspelling someone’s name kills your rapport with the recipient before they’ve even read the body of your email.

It tells the recipient that you either have no idea about them or are not very detail-oriented.

Keep it short and to the point-. Save on time by getting right to the point in as few sentences as possible.

You might think that giving the recipient as much detail as you can will make it more likely that he or she will respond to you, but the opposite is true.

Make your request clear. Even though you want to keep your email short, be sure to make whatever it is you’re hoping to get from the recipient as clear and specific as possible.

Proofread and spell check. Read the email over a few times to make sure everything is right.

Remember, this is your first impression with someone so make it a good one.

Conclude with your name on it. Ending your message without a proper conclusion and your name makes you seem impatient and in a hurry.

Close with “Sincerely _____,” or “Best ——— or “Regards——————–”

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