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Office Assistant Job at Jamii Thabiti

The Office Assistant will support the functionality of the Jamii Thabiti office in Nairobi. She will be responsible for regular cleaning duties as well as providing administration, front office and operational support Until March 2018

The Programme

Security represents a significant challenge for Kenya. Poor and marginalised Kenyans suffer from a multiplicity of violent attacks. Almost 500 Kenyans were killed and over 55,000 displaced due to inter-communal violence and resource conflicts during 2013 .

Women and children were most affected by the brunt of sexual violence, killings, injuries, and loss of property and displacement that occurred. Kenya ranks at 12/124 in the Global Terrorism Index . A nationwide perception survey reported that approximately 20% of respondents had been victims of crime or violence during the preceding year . Countrywide, 39% of Kenyan women aged 15-49 have experienced sexual or physical violence, according to the latest Kenya Democratic Health survey .

In order to address these high levels of violence DFID Kenya established the Jamii Thabiti Programme, also known as the Kenya Improving Community Security Programme (ICS). Jamii Thabiti is a £13.5 million, 3.5 year DFID funded problem driven programme that aims to increase security and safety for men, women and children in Kenya through increasing the capacity of key institutions (such as the police and county government) to prevent and respond to violence.

In doing so, the programme will address three types of violence: criminal violence, inter-communal violence and violence against women and girls (VAWG) initially in eight counties: Kisumu, Bungoma, Wajir, Mandera Nakuru, Baringo, Kwale and Kilifi.

The programme brings together DFID’s work on conflict resolution, police reform and violence against women and girls in Kenya. It is designed to respond to opportunity presented by devolved government under the 2010 constitution in Kenya and will work at the national, county and local level to address specific drivers of violence and insecurity.

The Position
The Office Assistant will support the functionality of the Jamii Thabiti office in Nairobi. They will be responsible for regular cleaning duties, as well as providing some front office support when the Office and Administration Assistant is out of the office.

The Person

  • Cleaning regularly, and according to processes and timings set out by the line manager.
  • Conducting office support tasks, including, but not limited to, the use of telephone and office equipment; reception duties, mail and filing, office health and safety, and maintaining office equipment.
  • Arrange mail delivery as requested and provide proper documentation thereof.
  • Maintain health and safety, by checking there are no fire hazards, fire extinguishers are current and in place, no un-taped electrical cords or other tripping hazards, no overloaded electrical outlets, medical kits are fully equipped, emergency lights and candles are available and that there are no boxes or other items are left in common space and corridors of office.
  • Ensure that the front desk, and telephone have constant coverage and that visitors receive excellent customer service, and are made to feel welcome and are treated with respect.
  • Assist in in-house meeting refreshment arrangements as and when required.

Office Assistant Job Requirements

  • Adhere to all security advice from Jamii Thabiti Security Manager and Coffey’s Risk Management Team.
  • Undertake other activities reasonably requested by the Programme Manager, Programme Director or Chief of
  • Party for the successful accomplishment of the programme’s immediate objectives.
  • Adhere to Coffey’s behaviours with Safety at the core: Integrity; Collaboration; Delivery; Ingenuity; Respect; Intelligent Risk

How to Apply
Please submit a letter of application and CV to Jamii.Thabiti@coffeykenya.com with the subject line Office Assistant -Nairobi
Applications close: 26/8/2017

Coffey has a 40 year history in successfully delivering international development projects on behalf of donors right around the world, including Australia’s Department of Foreign Affairs and Trade, USAID and the UK’s Department for International Development.

Our people work side by side with local partners to support stability, economic growth and good governance, positively changing people’s lives.

 

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