PACJA Programme Assistant Jobs

Programme Assistant Job at Pan African Climate Justice Alliance
Duration One year Contract: One year
Reports: Senior Programme Management Officer
Ref No:021/2017
The adoption of the Paris Agreement and subsequent ratification by countries ushered in a new era in the international climate change dialogue processes, shifting the focus from negotiations to implementation. Coming with the Paris Agreement was the Nationally Determined Contributions (NDCs), a set of voluntary actions each country is supposed to undertake in their transition to low-carbon, climate-resilient green development trajectories.
This massive transition requires institutions with desirable capacity and requisite human resource.
We at PACJA believe that building a critical team of Africans drawn from communities at the frontline of climate change impacts – smallholder farmers, pastoralists, marginalized groups, women, youth, etc – and giving them a voice constitute a major path towards resilience-building and climate justice. It begins with our practice and processes we are involved in.
We practice what we preach. Our membership and employees uphold the highest level of commitment to the values of a just society espoused by our vision, mission, and objectives. And in broadening our outreach, we seek to increase our workforce by recruiting self-motivated individuals to fill the following vacancies.
Summary of the position: reporting to the Senior Programme Management Officer, the Programme Assistant will provide programmatic and technical support in the Implementation of the PACJA programmes.

Programme Assistant Job Responsibilities

• Support implementation of the programme strategies focusing on achievement of the following results:
• Assist in development and implementation of programme strategies, work plans including monitoring and evaluation plans.
• Collection, analysis and presentation of information needed for programme development and implementation.
• Assist in developing and implementing project communication strategies

Provide effective support to management of the programme focusing on the achievement of the following results:

• Track and report on programme implementation and funds utilization.
• Presentation of information for audit and evaluation of the projects.
• Assist in preparation, filing, compilation and dissemination of documents/materials relating to the programmes.

Provide administrative support to the programme department focusing on achievement of the following

• Provide logistics support for campaigns, events and project related forums.
• Maintain good communication with other units of the secretariat and with external counterparts at the working level.
• Assist in maintaining the programme / project profile at the Secretariat, including preparation of
  required budget revisions, creation of requisitions making budget check for requisitions for the programe department
• Provide other daily administrative support to the programme department

Support knowledge building and knowledge sharing focusing on achievement of the following

• Participation in the trainings for the operations/ projects staff on programme issues.
• Contributions to knowledge networks and communities of practice.

Other relevant responsibilities as assigned by the Senior Programme Management Officer

Qualifications for the Programme Assistant Job

• University Degree in any area relevant to Project Management, Social Sciences, etc
• Minimum of 2 years of relevant administrative or programme experience;
• Experience working with networks preferred.
• Good interpersonal and communication skills and team work spirit
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
• Punctuality, intellectual curiosity, willingness to take initiative, multi-tasking, and willingness to work under pressure to meet deadlines.
• Fluency in written and spoken English. Knowledge of French is desirable

How to Apply
All positions are based in Nairobi, Kenya and thus non-Kenyan applicants will need to be in possession of, or be eligible to receive a Kenyan Work Permit. The salary is pegged to the Kenyan National NGO pay scale. PACJA will not provide for relocation costs.
Interested candidates who meet the above criteria may email a motivational letter and detailed professional resume to hr@pacja.org cc info@pacja.org (Quoting Job position on the subject).
Deadline for all applications will be closed on 24th December 2017. Only the shortlisted candidates will be contacted.