Trade Mark Programme Officer Jobs In Nairobi

Programme Officer, Business Competitiveness Job at Trade Mark East Africa

Line Manager title: Programme Manager, Business

Competitiveness

Grade: JG7 Direct reports: None

Department: Business Competitiveness Location: Nairobi, Kenya

Job summary

The Programme Officer’s primary role is to support Directorates under Outcome 2 (Private Sector Advocacy, Women and Trade, Export Capability, and Transport and Logistics) in developing and rolling out programmes as well as ensuring that Project Cycle Management principles are applied across the portfolio. Core duties include project planning and implementation; mobilisation, monitoring, evaluation, learning and dissemination; quality assurance; reporting; communications, and coordinating Country Programmes and Implementation Partners and events.

Responsibilities

Outcome 2 Programmatic and Strategy implementation:

• Assist the Directors and Programme Managers to develop and implement Directorate’s strategies
• Develop and monitor annual work plans for the Regional Programmes and support to Country Programmes where needed
• Support the Directorate’s in achieving regional and country-specific results, specifically monitoring milestones, outputs and outcomes
• Support the development and review of Outcome 2’s annual business plans, budgets and strategy documents
• Initiate and manage all the required procurement processes, including TMEA’s Framework Contracts and Financial Management System

Relationship Building

• Establish and manage relationships with regional and national PSOs, CSOs, EAC Corporates and other EAC regional integration stakeholders
• Provide support to Regional Outcome 2 Partners in the implementation of capacity building programmes and roll out of programmes
• Manage partnerships with Outcome 2 Partners engaged in business competitiveness work at the regional level
• Facilitate and represent the Outcome 2 Programme at regional and national level and as may be required

Monitoring, Evaluation, Learning and Dissemination

• Work closely with the Knowledge and Results team to ensure good practice in monitoring, evaluation, learning and dissemination and reporting throughout the programme cycle
• Provide support to the communications team to identify and roll out an Outcome 2’s visibility strategy
• Work closely with the communications team and external partners to develop a media engagement strategy and execution of the same
• Maintain a database of critical stakeholders in Government, the private sector and civil society both at the regional and national level
• Provide regular support to the Programme Directors and ensure proper lines of communication and coordination with TMEA programmes and other key stakeholders
• Organise and participate in organisational learning initiatives such as Knowledge and MEL sessions, annual reviews and evaluations and ensure good practice and lessons for effective programme delivery are implemented
• Developing and regularly updating the programme M&E information on the MIS and collating information for the corporate results framework in collaboration with Result and Research team
• Reviewing, compiling quarterly and annual programme reports in the MIS
• Work with the START team to ensure case studies are identified and developed; lessons learned are well documented and communicated
• Coordinate/provide input for external reviews and evaluations/project assessments

Administrative and Logistical Support

• Develop and monitor programme mobilisation, budgets and expenditure, in line with TMEA policies and procedures and ensure compliance.
• Provide logistical and administrative support in organising, delivery and reporting on crucial events and meetings
• Ensure timely disbursement of grantees funds and other services suppliers
• Undertake other duties as may be assigned by the Programme Directors and Managers

Reporting

• Help the Programme Directors and Managers in compiling quarterly narratives; outputs and financial progress reports as well as briefs and updates when required
• Cooperating and providing information as may be required by external auditors and programme reviewers
• Support the review of all supporting documentation to quarterly reports submitted by implementing partners

Corporate level

• Apply the highest standards of controls, risk management practices, behaviour and embed a positive risk and control culture
• Demonstrate prudence, sound judgement, appropriate and timely escalation to the management all types of risk (including fraud risk) applicable to the role.
• Understand and comply with the relevant end-to-end processes including applicable risks and controls.
• Seek to identify, understand and escalate risk events/incidents/ issues on a timely basis focusing on fixing root-causes and taking ownership of identified mitigating actions.
• Complete all relevant mandatory training within the stipulated timelines.
• Promote and adhere to TMEA’s core values and ensure compliance with organisational policies and procedures.
• Participate in regular informal and formal reflection, knowledge sharing and learning events.
• Maintain zero tolerance to bribery, fraud and corruption, and ensure the immediate reporting of any corruption or suspect behaviour that threatens TMEA’s reputation.
• Any other related responsibilities that may be assigned by the line manager from time to time.

Qualifications

Academic and professional qualifications

• An undergraduate or postgraduate degree in Economics, Political Science, International Development, International Trade, Finance, Business Administration, Enterprise Management or another relevant field.

Work experience

• For undergraduate degree holders at least five years relevant experience and for postgraduate degree holders at least three years of relevant experience preferably in, private sector or civil society engagement preferably in East Africa, project management, research, and report writing.

Technical skills and behavioural competencies

• A good understanding of the sub-national, national and regional trade dynamics, business environment and governance issues
• Experience in managing multiple projects
• Ability to network and build sound personal relationships
• Experience in project assessment and evaluation
• Experience in basic financial management and budgeting
• Excellent communication skills
• Knowledge of Kiswahili/or French would be an advantage
• Ability to prioritise and produce work of a consistently high standard

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