Records Management Assistant Job. ERC

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Job Grade ERC 8

The Commission is seeking to recruit a suitably qualified, experienced, result-oriented and highly motivated Kenyan citizens to fill the following vacant position:

Reporting to the Senior Records Management Officer, the successful candidates will be responsible for ensuring security and safety of all records and documents including appropriately filing, maintaining and updating records.

Responsibilities

• Implementation of records management policies and procedures;
• Security of files and information;
• Handling of documents, pending correspondences and bring ups;
• Development of disposal schedules in accordance with relevant with the National Archives regulations and guidelines;
• Classifying and indexing of records;
• Mail management; and
• Participating in maintaining, verifying and evaluating existing records management systems.

Qualifications

• Diploma in Records Management, Information Management, Information Science, Library Science or equivalent qualification from a recognized Institution;
• Proficiency in computer applications; and
• Fulfils the requirements of Chapter Six of the Constitution,
• Organizational skills
• Communication skills
• Interpersonal skill

Other Requirements

Applicants are required to provide a detailed CV indicating their current and previous employers, positions held, current and expected salary, names of at least three professional referees, education and professional certificates together with a copy of national identity card or passport.

Shortlisted candidates will be required to satisfy the requirements of Chapter six of the Constitution of Kenya 2010 and provide:

1. Certificate of Good Conduct from the Directorate of Criminal Investigations;
2. Clearance Certificate from Higher Education Loans Board (HELB);
3. Tax compliance Certificate from Kenya Revenue Authority (KRA);
4. Clearance from the Ethics and Anti-Corruption Commission (EACC); and
5. Report from an Approved Credit Reference Bureau (CRB).

The Commission will offer attractive salaries and benefits to the selected candidates Ivho can look forward to a rewarding career in a professionally run organization. The successful candidates will be offered employment on permanent and pensionable terms.

How to Apply

Interested candidates who meet the stated requirements can submit applications attaching a signed application letter, copies of education and professional certificates, a detailed CV giving details of telephone contact, email address, names and contacts of three (3) professional referees not later than 5.00 p.m. 15th March 2019.

Applications clearly indicating job applied for should be sent to;

Email: recordsofficer@erc.go.ke

ERC values diversity therefore youth, female candidates, Persons with Disability (MD) and the marginalized are strongly encouraged to apply.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED