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Administrative Assistant Jobs, Administration Jobs, Sheer Logic Jobs

Sheer Logic Management Consultants is seeking to engage dynamic individuals for an Administrative Assistant Position for one of our clients.


  • Manage the reception; including receiving, screen and transferring calls to relevant staff
  • Interface with the visitors to the office, welcoming guests and responding to enquiries
  • Collecting, sorting, distributing and preparing mails, messages and courier deliveries
  • With assistance from the Office assistant, making coffee and tea for staff and visitors
  • Support organization on meetings and conferences
  • Provide secretarial support to staff when need arise.

Administrative services

  • Liaise with ICT providers to ensure ICT administration is effectively carried out and internal IT issues are addressed
  • Management of consumables stock and oversee office maintenance, repairs and cleaning and re-order of goods.
  • Management of assets, utilities and consumables – telephone usage, photocopying & printing
  • File data/documents and maintain records by making sure relevant documents are filed properly.
  • Maintaining cleanliness and orderliness in the office, with the help of the office assistant.
  • Assist on management of accounts for suppliers of office supplies and other service providers, including internet, phone, electricity, and advising when services are due for payment.
  • Asset management and maintenance.
  • Enhance the office outlook.
  • Provide administrative support on statutory liaison.
  • Taking minutes of meetings in a professional way then having them approved before being filed.
  • Supervising Office assistant
  • Taking care of other staff related activities as may be determined by the Head of Finance & Administration

Logistics and Travel

  • Managing staff travel and related accommodation bookings for staff
  • Organization of functions of workshops and meetings
  • Coordinate internal meetings, workshops, retreats and conferences

Procurement management functions

  • Support procurement function
  • Establish and maintain good relationships with key suppliers
  • Processing orders of supplies
  • Take minutes during the Procurement Committee meetings

Accounting and Finance functions

  • Management of payables
  • Manage petty cash as per policy and guidelines
  • Statutory payments and returns


  • Making sure all emails enquiries on the info account are attended to and responded to promptly
  • Carrying out any other duties as assigned from time to time by the management


  • A degree holder in Management or Administration with office management practical knowledge
  • 5 years’ experience in similar position.
  • Previous experience in an International NGO.


  • Public Relations, Front Office Management, Secretarial and Cooperate Communication.
  • Proficiency in Microsoft Office Suite
  • Proven office organizational and file management skills,
  • Excellent communications skills: (with all levels of people i.e. public, staff, partners, donors offices, CEO’s, Government officials, service providers)
  • Excellent team player with good inter-personal relationship
  • Excellent computer writing skills – (minutes and workshop reports)     Strong ability to multitask, an eye for details and high level of accuracy     Highly self-organized, coordination and ability to work under pressure
  • Ability to work with minimum supervision, and possess problem solving skills
  • Understanding of the development sector, current trends and willingness to learn Understanding of the Navision ERP
  • Basic accounting knowledge and experience

How to Apply