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Personal Assistant Jobs, Administration Jobs, Jobs In Nairobi, Corporate Staffing Jobs

Our client is one of the leading insurance brokers firms. They seek to hire a competent and well organized Personal Assistant to provide high-level support to the Managing Director.

Title: Personal Assistant – Insurance Firm

Gross Salary: 80k

Location: Nairobi


  • Serves as administrative liaison for all positions reporting to the MD. Act as the point of contact among employees, clients, and other external partners.
  • Reading, monitoring and responding to the MD’s emails as directed.
  • Bring to attention issues and concerns addressed to the MD from all incoming emails and phone calls and ensure to follow up for prompt feedback.
  • Accompany the MD for meetings and takes notes during the discussions and keep all company information confidential
  • Compile and prepare reports, presentation, and correspondence to the attention of the MD.
  • Ensure proper data management and filling.
  • Managing an active calendar of meetings and appointments for the MD, Be able to anticipate the MDs next move
  • Manage the communication in and out of the MD’s office
  • Prioritize and follow up on issues and concerns addressed to the MD including those of a sensitive or confidential nature and determine the appropriate course of action
  • Follow up with key contributors to the MD’s projects and maintain the timeline around deliverables, keeping the projects on task
  • Arrange travel schedule and prompt reservations for the MD
  • Produce all necessary documents, reports, and presentations for the MD
  • Organize and maintain the board room and MD’s office
  • Other duties and responsibilities as assigned


  • Degree in Business Administration or related field of study
  • 5 years’ experience in a similar position
  • Must exhibit good emotional intelligence
  • IT savvy and proficient in Microsoft Office
  • Must between the age of 35– 40 years
  • Discreet individual, able to handle highly confidential and sensitive information
  • Presentable and ability to interact with high-level clientele
  • Excellent communication skills, both written and verbal
  • Excellent organizational and coordination skills
  • Strong sense of initiative
  • Excellent interpersonal skills
  • Must be able to handle stress and stressful situations.
  • Female candidates are encouraged to apply

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