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Principal Office Administrator Jobs, Administration Jobs, Jobs In Eldoret, Uasin Gishu County Jobs

Responsibilities

An officer at this level will be deployed in either the Office of the CEC, Chief Officer/Accounting Officer or Chief Executive where duties and responsibilities will entail

  • drafting letters;
  • recording dictation in shorthand and transcribing it in typewritten form;
  • typing from drafts, manuscripts or recording from dictation machines;
  • processing data;
  • operating office equipment;
  • attending to visitors/clients;
  • handling telephone calls and appointments;
  • ensuring security of office records,
  • documents and equipment; and
  • effective management of office protocol and media issues.
  • In addition, an officer at this level will guide and supervise secretarial staff and
    also handle other issues relating to the Secretarial Cadre in a Ministry/Department.

Qualifications

For appointment to this grade, an officer must have: –

  • served in the grade of Executive Secretary or any other relevant and comparable position in the Public Service for a minimum period of five (5) years;
  • a Bachelor’s Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized institution;
    OR
    the following qualifications from the Kenya National Examinations Council: –
  • Shorthand III (minimum 120 w.p.m.)
    Typewriting III (50 w.p.m.)/Computerized Document Processing III
  • Business English III/Communications II
  • Commerce II
  • Office Management III/Office Administration and Management III
  • Secretarial Duties II;
    OR
  • Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution;
  • attended a Secretarial Management Course from the Kenya Institute of Administration, or any other Government Training Institution;

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