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Executive Secretary Jobs, Administration Jobs, Amsol Jobs

Our Client, in the Airline industry, seeks to recruit a highly efficient and proactive EXECUTIVE SECRETARY to manage the office and administrative function, in providing executive support to senior management. The successful candidate will be responsible for the following:

Responsibilities

  • Arrange for travel ticketing and visa and per diem, and ensure trip reconciliation within 24 hours of return from trip; ensure any documents to be carried for any meeting is ready and handed out.
  • Maintain accurate diary of meetings.
  • Send out accurate and timely invitations for meetings, and ensure logistics are in place before meetings.
  • Write minutes as directed and ensure the minutes are completed within stipulated time, signed and readily available at all times.
  • Maintain up-to-date and accurate contact details for CEOs, partners and invitees to meetings and other events.
  • Prompt management on actionable matters arising from meetings according to timelines in Summary Decisions
  • Draft letters as instructed.
  • Ensure memos are signed and distributed to staff.
  • Maintain office area in a neat and tidy manner at all times and ensure chronological and regular filing of documents at least within 12 hours of completion of tasks.
  • Timely application for renewal of contracts.
  • Attend to enquiries by receiving phone calls etc
  • Arrange for presents and gifts for CEOs and other senior guests
  • Carry out translations into French as directed.

Desired Qualities

  • Must be calm under pressure e.g during conferences/meetings.
  • Maintain confidentiality in all matters pertaining to the office.
  • Ensure that the office area is not unduly noisy during working hours.
  • Report incidences of indiscipline by staff such as absenteeism, poor time keeping, poor performance of duties whenever they occur.

Qualifications

  • Bachelor’s degree in Business Administration or equivalent.
  • Relevant experience in offering executive support.
  • Fluency in written and oral French is a MUST

How to Apply

Qualified and interested applicants to send their application and detailed CV, indicating current and expected remuneration to recruitment@amsol.co.ke, explicitly indicating the position in the email subject line, by latest 18th July 2019.

Only short-listed candidates will be contacted.