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Budget & Grants Assistant Jobs, Accounting Jobs, Finance Jobs, Business Administration Jobs, AWF Jobs

The Budget and Grants Assistant– (BGA) will be responsible for the initial set-up of broad range of federal, non-federal government and privately funded grants, including proper maintenance of documentation thereof. This position will also be responsible for all sub-award and sub-recipient’s relationships ensuring that all partners are vetted prior to contracting and that sub-award and sub-recipient’s comply with the various donor’s/funders regulations throughout the life of the award. The Budget and Grants Assistant will report to the Budget and Grants Manager.

Occasional trips to the field may be required.


1. Grants Set-up and Maintenance

  • Set-up new awards in AWF Grants Management System based on source documents received from Fundraisers
  • Organize and file all documentation related to all restricted funding sources in an organized electronic filing structure per AWF’s filing system and perform routine archiving functions
  • Set-up Award Restriction codes for all approved work plans and ensuring all dimensions are accurate
  • Ensure all work plans are in compliance to donor budgets
  • Update approved award modifications in AWF Grants Management System and filing of back-up documents
  • Set up and process financial data relating to grant estimates, expenditure codes, obligations, sub awards and modifications in AWF Grants Management System
  • Maintain sub-grant reporting milestones.
  • Review and perform on-going maintenance of the AWF Grants Management System with accurate grant information
  • Maintain a robust Award Ledger by ensuring Awards Estimates contain key fields for effective running of a wide range of reports

2. Budget Maintenance

  • Assist with processing of budget journals in respect of organizational operating budget
  • Post budget adjustments in the Budget ledger on a timely basis
  • Assist with Unanet timesheet system, ensuring timesheet updates and adjustments are in accordance with the organizational approved operating budget
  • Assist with tracking and posting monthly in-kind/matching contribution documentation for grants with matching requirements

3. Sub-award Maintenance

  • Assist with pre-award risk assessment of all new sub-awardees
  • Maintain and monitor subaward agreements throughout the entire process. This includes but not limited to the review of contracts, financial reports, and close out of agreements.
  • Ensure all sub-awardees financial reports, technical reports and audits are submitted to AWF in a timely fashion.
  • Review sub-awardees’ financial reports by performing adequate review of their documentation and submitting to Budget and Grants Manager for approval.
  • Ensure that close-out schedules for sub-awardees are performed and done in a timely fashion.
  • Carry out continuous risk assessment of Sub-awardees through desk review of their reports, review of sub-awardee’s audited financial reports and site visits.
  • Prepare sub-award schedules for audit

4. Other duties

  • Assist in Grant and compliance with donor rules and regulations;
  • Assist with reviewing and processing of Procurement Requisitions and Purchase orders
  • Any other duties as delegated by the supervisor
  • Bachelor’s Degree in Accounting, Finance, Business Administration or related field
  • At least 2 years of relevant working experience, at least within a donor funded nonprofit organization
  • Knowledge of grant management principles, including U.S. government funding, European Union and German donors
  • French is a plus
  • Experience communicating financial information to a non-financial audience
  • Ability to organize and present issues in a clear, concise and logical manner
  • Strong technical skills, including MS Excel, and ability to navigate within accounting systems and other databases
  • Ability to manage competing priorities, exercise good judgment, and quickly identify and resolve problems with minimum supervision
  • Excellent organizational skills, attention to detail and ability to multitask in a fast-paced environment
  • Ability to manage sensitive and confidential matters with the highest level of professional
  • Ability to provide good customer service with patience and a sense of urgency
  • Ability to work as part of a team in a multicultural environment
  • Must have excellent interpersonal skills with the ability to interact professionally with staff, partners and donors;
  • Willingness to travel, sometimes to remote areas;
  • As this position is heavily anchored in AWF’s conservation programs, the successful candidate must have a strong interest in and understanding of conservation

How to Apply:

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