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Budget & Grants Assistant Jobs, Accounting Jobs, Finance Jobs, Business Administration Jobs, AWF Jobs

The Budget and Grants Assistant– (BGA) will be responsible for the initial set-up of broad range of federal, non-federal government and privately funded grants, including proper maintenance of documentation thereof. This position will also be responsible for all sub-award and sub-recipient’s relationships ensuring that all partners are vetted prior to contracting and that sub-award and sub-recipient’s comply with the various donor’s/funders regulations throughout the life of the award. The Budget and Grants Assistant will report to the Budget and Grants Manager.

Occasional trips to the field may be required.

Responsibilities:

1. Grants Set-up and Maintenance

  • Set-up new awards in AWF Grants Management System based on source documents received from Fundraisers
  • Organize and file all documentation related to all restricted funding sources in an organized electronic filing structure per AWF’s filing system and perform routine archiving functions
  • Set-up Award Restriction codes for all approved work plans and ensuring all dimensions are accurate
  • Ensure all work plans are in compliance to donor budgets
  • Update approved award modifications in AWF Grants Management System and filing of back-up documents
  • Set up and process financial data relating to grant estimates, expenditure codes, obligations, sub awards and modifications in AWF Grants Management System
  • Maintain sub-grant reporting milestones.
  • Review and perform on-going maintenance of the AWF Grants Management System with accurate grant information
  • Maintain a robust Award Ledger by ensuring Awards Estimates contain key fields for effective running of a wide range of reports

2. Budget Maintenance

  • Assist with processing of budget journals in respect of organizational operating budget
  • Post budget adjustments in the Budget ledger on a timely basis
  • Assist with Unanet timesheet system, ensuring timesheet updates and adjustments are in accordance with the organizational approved operating budget
  • Assist with tracking and posting monthly in-kind/matching contribution documentation for grants with matching requirements

3. Sub-award Maintenance

  • Assist with pre-award risk assessment of all new sub-awardees
  • Maintain and monitor subaward agreements throughout the entire process. This includes but not limited to the review of contracts, financial reports, and close out of agreements.
  • Ensure all sub-awardees financial reports, technical reports and audits are submitted to AWF in a timely fashion.
  • Review sub-awardees’ financial reports by performing adequate review of their documentation and submitting to Budget and Grants Manager for approval.
  • Ensure that close-out schedules for sub-awardees are performed and done in a timely fashion.
  • Carry out continuous risk assessment of Sub-awardees through desk review of their reports, review of sub-awardee’s audited financial reports and site visits.
  • Prepare sub-award schedules for audit

4. Other duties

  • Assist in Grant and compliance with donor rules and regulations;
  • Assist with reviewing and processing of Procurement Requisitions and Purchase orders
  • Any other duties as delegated by the supervisor
Qualifications:
  • Bachelor’s Degree in Accounting, Finance, Business Administration or related field
  • At least 2 years of relevant working experience, at least within a donor funded nonprofit organization
  • Knowledge of grant management principles, including U.S. government funding, European Union and German donors
  • French is a plus
  • Experience communicating financial information to a non-financial audience
  • Ability to organize and present issues in a clear, concise and logical manner
  • Strong technical skills, including MS Excel, and ability to navigate within accounting systems and other databases
  • Ability to manage competing priorities, exercise good judgment, and quickly identify and resolve problems with minimum supervision
  • Excellent organizational skills, attention to detail and ability to multitask in a fast-paced environment
  • Ability to manage sensitive and confidential matters with the highest level of professional
  • Ability to provide good customer service with patience and a sense of urgency
  • Ability to work as part of a team in a multicultural environment
  • Must have excellent interpersonal skills with the ability to interact professionally with staff, partners and donors;
  • Willingness to travel, sometimes to remote areas;
  • As this position is heavily anchored in AWF’s conservation programs, the successful candidate must have a strong interest in and understanding of conservation

How to Apply:

Click here to Apply