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Step & Evaluation Assistant Jobs, Administration Jobs, KEMRI Jobs


  • Review STEP applications and coordinate placement of candidates in research or clinical electives at FACES
  • Collect travel details/documents, PreTrip forms, insurance/emergency contact information, and liability waivers from each participant and share with relevant parties as needed
  • Assist participants with their KEMRI letters to request approval to visit and submit to appropriate contacts at KEMRI
  • Provide guidance and assistance to STEP participants in obtaining appropriate internship, research, or special passes from the Kenyan government
  • Maintain listings of hotels and short- and long-term housing options and assist with organization/negotiations prior to arrival as needed
  • Retain contacts of taxis, tuk tuks and other public transportation options to help ease movement of students
  • Coordinate logistics of each participant’s elective including arrival and orientation with the appropriate FACES visitor liaisons and clinical staff
  • Monitor STEP participants’ schedule of mentorship and orientations
  • Register all students with the National Industrial Training Authority (NITA) as soon as they arrive and ensure the HR STEP participants’ file is updated
  • Act as point person for all STEP participants for support, emergency response, and general assistance with adjustment
  • Schedule periodic feedback sessions with current STEP participants and mentors including a final evaluation for continued program improvement
  • Solicit consent and compile photos and experience posts from STEP participants for FACES website
  • Work with STEP data clerk to ensure all evaluations are collected, submitted, and collated into a biannual report on STEP performance – address feedback as needed
  • Review STEP orientation manual quarterly and revise/update as needed
  • Routinely update STEP contacts and emergency SOP
  • Collect information on FACES sites available to host clinical electives and establish Memorandum of Understanding with the various Sub-county MOH officials and medical superintendent
  • Collect volunteers, attaches and interns needs and post volunteer opportunities
  • Liaise with coordinators to request and fill volunteer ,attachment and interns positions
  • Review volunteer ,attachment and interns applications
  • Coordinate volunteer ,attaches and interns placement within candidates and site staff
  • Develop and maintain volunteer, attaches and interns orientation materials
  • Orient volunteers to their placement and/or work with coordinators on the same
  • Develop and maintain matrix of volunteers, attaches and interns (names, contact, posting, duration, scope)
  • Liaise with the ICT department on the utilization of the ICT equipment and Internet, if needed
  • Other STEP-related duties and assignments as needed


  • Organize and schedule regular group internal or external meetings, working with staff to prepare and assemble relevant correspondence and materials for those meetings.
  • Make certain all appropriate materials are circulated well in advance to appropriate parties, including Kenyan and U.S.-based investigators, in preparation for meetings of the FACES Evaluation and Implementation Science Unit.
  • Follow up and track action steps and outcomes from various meetings/discussions with various leads, providing administrative support towards the completion of tasks.
  • Provide ad-hoc administrative and finance tasks as needed, to members of the FACES Evaluation and Implementation Science Unit


  • Bachelor’s Degree in Administration, Social Sciences, or Health Sciences.

Required Experience

  • Over three years of experience in the HIV related work.
  • Experience in Public relations and coordination preferred

Other Required Skills

  • Good documentation skills with high attention to detail.
  • Good presentation skills.

How To Apply

All applications to be done through our website by 11th October 2019 latest at 5pm.

Applicants should attach the following:

  • A cover letter stating current position (if applicable); and date available to start working for the program
  • A current CV including email and mobile phone contact information,
  • Name and phone number for two professional referees,
  • Two letters of recommendation and certificates,
  • A copy of Identity card

Other Required documents to attach for KMR 6 and above

  • A copy of Higher Education Loans Board (HELB) clearance Certificate
  • A copy of Kenya Revenue Authority (KRA) Tax clearance certificate
  • A copy of clearance from Credit Reference Bureau (CRB) clearance Certificate
  • A copy of Certificate of Good Conduct

KEMRI or any of its programs, Studies or Projects does not solicit for Money or any form of reward for a Job applicant to be considered for employment. Any such requests should be immediately reported to the HR department. Canvassing will lead to automatic disqualification.


Only short-listed candidates will be contacted.