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Position: Executive Assistant to the MD

Location: Nairobi

Job Description

Our Client, a Banking Institution is seeking to recruit an Executive Assistant to the MD.

Responsibilities

  • Provide a high quality management and functional support to the MD
  •  Effective management of the diary, assessing priority of appointments and reallocation as necessary
  •  Provide support for an extensive range of meetings. This will include preparing agendas, premeeting briefings and meeting papers, noting action points and following them up
  • Preparation of management and company presentations
  •  Occasionally receiving and dealing with telephone calls professionally and sorting out business
    issues and deals
  •  Sorting, distributing and responding or drafting responses to incoming mail in a timeous and
    efficient manner
  •  Organizing and maintaining effective management and document filing systems
  •  Acting as a key liaison point between the MD and other key business parties
  •  Ensuring travel arrangements, booking accommodation etc are professionally managed
  •  Providing high quality and professional office hospitality to visitors
  •  Provide full range of secretarial and administration support to the MD

Qualifications

  •  Be a holder of a University degree from a recognized University
  • Experience as an Executive Assistant to Senior management
  •  Excellent team working skills with the ability to work collaboratively and co-operatively with
    colleagues
  •  Exceptional interpersonal and communication skills, including the ability to ensure effective
    communication with a wide range of contacts both internal and external to the organization
  •  Ability to assimilate large quantities of written and verbal communication quickly and produce
    accurate, timely minutes and presentations
  •  Excellent attention to detail, including proof reading skills, with the ability to maintain a high
    level of confidentiality
  •  Demonstration of the ability to work under sustained pressure and to tight deadlines
  •  A flexible, pro-active approach to work including the ability to prioritize affairs
  • Ability to work on own initiative
  • Excellent IT skills including working knowledge of word processing, spreadsheet and presentationsoftware packages, preferably Microsoft Office Word, Excel and PowerPoint.

How to Apply

Interested candidates should send their CV to paul@col.co.ke. Our client is an equal opportunity employer. Only shortlisted candidates will be contacted