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Position: Kenya Programme Development and Grants Manager

Job description

The Bishop Gassis Relief and Rescue Foundation (BGRRF) is a newly established organisation, with its Head Office in Nairobi, Kenya. This organisation has grown out of the pastoral services, and humanitarian and development programmes implemented through the Diocese of El Obeid (DoE) and South Sudan. H.E Macram Max Gassis, Bishop (Emeritus) of El Obeid, set up this foundation to continue the humanitarian work in the same areas of operation as the diocese, as well as to have the ability to respond to other areas of humanitarian need, as necessary.

The Foundation (BGRRF), in close collaboration with the Diocese of El Obeid is responding to the conflict in the Nuba Mountains in South Kordofan with a large-scale emergency programme. In addition to the emergency response programme, the organisation continues to run development, humanitarian and pastoral service activities in both Sudan and South Sudan. The activities include Health, Education, Women’s Groups, Voice of Peace Radio, Water and Sanitation provision and the diocese’s Pastoral Service Programmes.


  • To support and oversee the management of institutional funding grants/contracts under the guidance of the Director and in collaboration with programme teams.
  • To build the capacity of BGRRF to manage existing and future institutional funding contracts, working closely with programme, SMT, finance and logistics teams.
  • To support the programme team in the development of well-designed projects and programmes for submission to institutional donors, consistent with BGRRF’s strategic priorities.
  • To increase and broaden the institutional funding base of the programme in line with the organisational institutional funding strategy.

In particular this role will involve the following components:

Programme Growth & Development (40%)

  • Develop and lead the review and implementation of BGRRF’s institutional funding strategy, in line with programme needs and external funding opportunities.
  • Work with programme staff and funding partners in the design, development (and where appropriate, management) of high quality programmes and projects in line with the strategy and programme priorities.
  • Support the BGRRF to raise institutional donor funds by leading and advising on the development of good quality well designed funding proposals for submission to institutional donors. This will involve linking in with senior management and relevant long-standing funding partners in terms of quality assurance and ensuring value for money, cost recovery etc.
  • Advise programme staff on donor funding streams which match with priorities, projects and programmes and take the lead in structuring the approach towards making a funding application.
  • Pro-actively identify opportunities for securing institutional funding from donors and potential supporters.
  • Identify (and lead on) joint programme funding opportunities with other suitable partners such as (I) NGOs, church affiliated organisations and beyond BGRRF’s traditional donors.
  • Share donor intelligence and updates regularly with key personnel.
  • Keep up-to-date with donor policy developments and trends, in the sector; locally, regionally, and globally, and represent BGRRF in funding networks, as appropriate

Grants Management & Compliance (30%)

  • Keep up to date with donor regulations and communicate effectively with relevant team members in terms of donor strategies and updates on regulations.
  • Guide programme staff in the management of contracts for all institutional grants**
  • Support programme staff and lead where required, in the preparation of high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with programme and finance staff
  • Support programme staff and partners in preparing contract amendment documentation for donors, ensuring relevant staff are aware of and have an understanding of any contract amendments.
  • Perform quality and administrative checks on narrative and financial reporting for institutionally funded programmes.
  • Work with programme and finance teams to develop efficient financial tracking and reporting systems for all institutional grants.
  • Keep all relevant head office staff informed about the progress of contracts through the programme cycle.
  • In coordination with Finance staff, take responsibility for monitoring and ensuring compliance with donor rules and requirements.
  • Ensure all grant files are maintained and organized for planning and preparation of donor reports and project monitoring, and ensuring everything is accurately and securely recorded the system*.***
  • Together with programme staff, design and participate in grant inception meetings, grant review meetings, and grant close out meetings.

Capacity Building (15%)

  • Provide training for staff entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
  • Provide training to staff and partners around proposal development, log frames, budgeting, report writing, supply chain management, monitoring and evaluation.
  • Advise and support programme teams on building the capacities of staff to handle complex contractual compliance issues
  • Advise and support programme teams on how to comply with evaluation, audit and expenditure verification requirements, and provide quality assurance on the maintenance of project files.

Internal and external representation (15%)

· Strengthen existing contacts with donors locally and in the region and support programme staff and management to establish and build new donor contacts.

· Represent BGRRF’s work both internally and externally in agreement with the Director

  • Communicate with other teams within BGRRF to ensure that the programme is well understood, and that information is available for communication needs.
  • Work with staff ensuring that effective communication channels are in place, and that funding-related issues are addressed in a timely manner,

· Third level qualification in Humanitarian, Development or related field of study

· Minimum 5 years’ experience working in the development and/or the humanitarian sector

· Demonstrable experience of development/humanitarian programming with a knowledge of the regional context in particular

· Minimum 3 years’ experience of proposal and report writing for major international donors

· Proven track record of securing institutional funding from successful grant applications.

· Project cycle management using logical frameworks.

· Working with local organisations.

· Training/capacity building

· In depth knowledge of contractual requirements of donors and grant management

· Excellent budget analysis and budget development skills.

· Experience of working with local organisations and a good understanding of partnership approach

· Excellent facilitation & capacity building skills and experience of applying them when working with individual partners or groups of partners

· Excellent written, oral and presentational communications skills

· Computer literacy skills in word, excel and internet/email

· Dynamic and willing to take initiative

· A team player but also willing and able to work with minimal supervision

· Capacity to be flexible and adaptable to changing contexts and priorities

· Deep commitment to social justice.

· Ability to work under pressure and to deadlines.

· Patient and pays high degree of attention to detail.

· Understanding of, and empathy with, the role of the Catholic Church in development

· Cross cultural communication skills.Desirable

· Experience of working in consortia with other INGOs

How to apply

Interested candidates should send their applications to by Monday 23rd March 2020. The cover letter should indicate the present and desired salary, notice period and 3 current references.