Administrative Assistant Job Vacancies In Kenya August
Choose your goal below:
Administrative Assistant Job Vacancies In Kenya August
Administrative Assistant Job at Skytop Technologies
Working under the supervision of the Human Resources /Administration Manager, the Administrative Assistant will perform a variety of general administrative and clerical services.
The incumbent will be required to both take direction and work intuitively to support the completion of the department’s goals and objectives in a professionally and culturally appropriate manner.
Duties for the Administrative Assistant Job
- To actively participate in the department’s strategic planning sessions.
- To work cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives.
- To ensure office equipment such as computers, fax machines, photocopiers and computer scanning equipment are in good working condition.
- To perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for the Manager or designate.
- To coordinate and organizes department meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tends to other requirements of department meetings.
- To complete internal and external correspondence, legal documents, form letters and other documents and distributes them as directed.
- To prepare meeting agendas, records and distributes meeting minutes and maintains organized files of same.
- Maintains adequate office supply of all department supplies used within each department
- Assists in the development of the department budget and ensures spending remains within acceptable variances
- Supports the HR Manager in addressing any personnel matters within the department
- Verifies and records department staff policies and procedures, including travel expense claims and staff attendance reports
- Develops or maintains an accurate and up to date records management system (including classifying and coding electronic and hardcopy files)
- Ensures the safeguarding of all confidential files
- To participate in periodic administrative meetings.
- To submit weekly and monthly reports to your supervisor as agreed.
Administrative Assistant Job Requirements
- Diploma in Business Administration from a recognized institution
- Bachelors’ Degree in Business Administration or any relevant business field an added advantage
- Possesses knowledge, respect and sensitivity to SkyTOP culture and be committed to helping staff members strengthen and achieve a healthy level of well- being.
- Ability to develop and provide guidance, motivation and vision to the management and staff of SkyTOP to ensure a professional standard of services to stakeholders.
- Must possess strong organization, evaluation and problem solving skills.
- Must be able to communicate effectively in writing and verbally.
- Working knowledge of Microsoft Office Suite or Packages.
- Must be able to work flexible hours.
How to Apply
Salary: Commensurate to market rates
All applications to be submitted though our website: www.skytoptechnologies.com or hr@skytoptechnologies.com
If you do not meet the minimum requirements, please DO NOT apply. Application Deadline: 31st August 2017
Get a job faster!
Join Over 15,000 Satisfied Job Seekers Who’ve Gotten Jobs. Upload Your CV. Get Job Alerts Daily. Don’t Miss Out On Your Next Job Opportunity. Register Your CV With US. It’s FREE. Click Here To Register Your CV.