Business Support Assistant I Job ICIPE


(Ref. No. NRS/594/012024)



Overall Purpose of the Job

To provide administrative support to the DMMG Unit and to facilitate the daily unit activities like meetings, workshops, training, visitors, requisitions, etc.

Specific Duties

  • Handles maintenance of office assets and keeps an inventory of equipment, vehicles and procured supplies.
  • Prepares and maintains lists of staff, visiting scientists, consultants, students, and interns in the Theme/Programme.
  • Share upcoming department events with the communication unit.
  • Creates and manages electronic and manual filing systems, maintains and updates files and records, archiving and storage.
  • Responds to routine correspondence, and handles e-mail, telephone communication, requests, inquiries, and other communication systems and processes to appropriate parties.
  • Performs all administrative tasks like travel arrangements, requisitions, etc. for all DMMG unit projects.
  • Support in the planning and organizing of all internal and external DMMG unit meetings, trainings, workshops, and seminars.
  • Participates in meetings when needed and assists in the preparation of minutes.


  • Diploma in a relevant field.
  • At least 1 year of work experience in an administrative role.
  • Background in finance, procurement or communication is an added advantage.
  • Excellent computer skills, particularly Microsoft Office.

Other Desirable Attributes

  • Ability to act independently with minimal supervision.
  • Highly organized and able to multitask.
  • Effective time management and scheduling skills.
  • A basic level of judgment and problem-solving skills are required to assist the DMMG unit team in planning and arranging for internal and external meetings, and handling their travel needs, requisitions, and other travel documents.
  • Efficiency in responding to the DMMG unit’s administrative needs and asset management.
  • Handling travel requests and travel expense reports, accommodation, and travel advances.


This position reports to the Senior Business Support Officer I (Project Support Officer).

How To Apply

Applications will be accepted up to 23rd January 2024. Interested applicants should submit:

(a) a confidential cover letter;

(b) a detailed CV with names and addresses of 3 referees, including e-mail addresses; and

(c) a statement illustrating suitability against the listed qualifications/competencies/abilities, and skills.

Candidates are required to apply online through: or by Email: