Examination Officer – 2 Positions Job KCA University (KCAU)

Examination Officer – 2 Positions Job KCA University (KCAU)

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Job Objective

  • The position holder shall be responsible for the university examinations’ accuracy, reliability, and integrity and for providing timely information.

Duties and Responsibilities

  • Confirm that all final examination papers are set, moderated and produced according to the final examination timetable;
  • Ensure dispatch and delivery of exam material to respective campuses for the assigned programmes;
  • Maintain security and safety of draft examination papers;
  • Clearance of graduating students;
  • Generate the graduation award list and a complete grade consolidation sheet.
  • Print student academic records as required.
  • Monitor course requirements and identify and resolve any discrepancies;
  • Handle production of exams for the assigned programmes and ensure safe custody of the exams;
  • Prepare periodic reports on coursework results for the Chair of the Department/ Dean of School to ensure compliance with deadlines;
  • Provide periodic updates on the return of examination scripts to assist the Chair of Department in ensuring lecturers’ compliance with deadlines;
  • Typeset exams and ensure that all exam papers are proof-read before production;
  • Facilitate departmental and school board moderation processes by providing relevant reports;
  • Release and receive examination material during exam administration periods and provide progress reports on assigned programmes;
  • Compile accurate counters for examinations as provided by the admissions records, i.e. nominal roll and class attendance lists;
  • Coordinate the safe disposal of waste paper generated by the examinations office.
  • Implement and maintain standards used in production, typesetting, exam setting, packaging and dispatch of exams.
  • Propose and implement enhancements for students’ and lecturers’ online examination portals;
  • Maintain and update examination marks in line with the right procedure and ensure that the Chair of Department provides evidence and approvals for the marks before action;
  • Ensure that records for missing-mark are updated on time and a progress report is done weekly;
  • Provide secretariat service to Senate Committees on examination matters and represent the Registrar’s Department of Examinations in moderations done at departmental/school boards meetings;
  • Perform any other duties and responsibilities as may be assigned from time to time by your Supervisor or Management.

Qualifications and Experience

  • Bachelor’s Degree from a recognized institution;
  • Computer Literacy (proficiency in Ms-Excel and Ms- Word)

Work Experience

  • At least two year’s work experience in General Administration in an institution of higher learning or similar work environment.

Other Skills and Competencies

  • Good organizational and planning skills.
  • Good interpersonal and communication skills.
  • Ability to prioritize workload and meet deadlines.
  • An understanding of ERP.
  • Excellent written and verbal communication.

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How To Apply

Interested candidates who meet the above requirements should submit an application letter detailed CV including three referees, academic & professional certificates and a clear copy of your Kenya National ID and KRA PIN certificate via link forms.gle/Ni4BWmG7pUkgRTuS9 by 15thSeptember 2024..

Only shortlisted candidates will be contacted.

Head of Human Capital Management,
KCA University,
P.0. Box 56808-00200,
Nairobi, Kenya
Website: www.kcau.ac.ke