Senior Finance and Budget Assistant Job UNEP
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Senior Finance and Budget Assistant Job UNEP
Responsibilities
- Providing a full range of project financial management and implementation assistance at all phases of programme/project cycle by:
- Assisting out-posted Administrative and Fund Management officers (AFMOs) in the preparation of new project documents as well as revision and closure of projects.
- Assisting in the preparation of the UNEP Executive Director’s report to the Conference of Parties, including project revisions and project closures.
- Providing support to the relevant out-posted offices and Regional Seas Commissions in obtaining approval from the Corporate Services Division (CSD)/Finance.
- Reviewing and facilitating the issuance of sub-allotments, cash advances and payments.
- Carrying out analysis and evaluation of on-going and completed projects in consultation with the out posted AFMOs.
- Liaising with the contributions unit to monitor receipt of contributions for relevant projects.
- Supporting project managers in developing resource requirements for budget submissions.
- Ensuring that the Division is not accumulating a backlog of projects due for closure.
- Reviewing, analyzing, and assisting in the finalization of cost estimates and budget proposals, focusing on both staff and non-staff requirements.:
- Administering resources and monitoring budget implementation, recommending reallocation of funds.
- Reviewing, analyzing and processing expenditure reports from external partners.
- Recording expenditure adjustments.
- Identifying and resolving issues as they arise by recommending appropriate actions, and assisting out-posted Fund Management Officers in following up on transactions recorded by the Accounts Section.
- Assisting the Head of the Fund Management Unit in the periodical assessment of the Division exposure to financial risk.
- Issuing obligation documents, monitoring the status of outstanding obligations through periodic reviews, and advising the relevant fund management sub-unit on matters related to their constituency.
- Initiating periodic reviews of outstanding receivable documents and advising the relevant fund management sub-unit on issues pertaining to their constituency.
- Assisting in the preparation of budget performance submissions, analyzing variances between approved budgets and actual expenditures.
- Participating in the year end accounts closure.
- Attending to Corporate Auditing requests.
- Preparing financial statements for projects to donors when requested.
- Drafting or preparing correspondence through:
- Maintaining records related to project management and budgetary matters.
- Identifying procedures and guidelines to improve the administrative flow.
- Providing guidance, training and daily supervision to other general service staff within the unit in their areas of responsibility.
- Keeping up to date on documents/reports/guidelines.
- Data related work:
- Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performing other related duties as required.
Education
- High school diploma or equivalent is required.
Job – Specific Qualification
- Supplementary technical training in the field of accounting, finance and business administration is desirable.
Work Experience
- A minimum of ten (10) years of work experience in finance, budget, accounting, administrative services or related area is required.
- The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher.
- Work experience interpreting and applying administrative and financial policies is desirable
- Experience working with an Enterprise Resource Planning System (ERP) such as SAP is desirable.
- Work experience within the United Nations common system or similar international organization is desirable.
- One (1) year or more of experience in data analytics or related area is desirable.
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