Senior Finance and Budget Assistant Job UNEP

Finance Jobs In Kenya

Responsibilities

  • Providing a full range of project financial management and implementation assistance at all phases of programme/project cycle by:
  • Assisting out-posted Administrative and Fund Management officers (AFMOs) in the preparation of new project documents as well as revision and closure of projects.
  • Assisting in the preparation of the UNEP Executive Director’s report to the Conference of Parties, including project revisions and project closures.
  • Providing support to the relevant out-posted offices and Regional Seas Commissions in obtaining approval from the Corporate Services Division (CSD)/Finance.
  • Reviewing and facilitating the issuance of sub-allotments, cash advances and payments.
  • Carrying out analysis and evaluation of on-going and completed projects in consultation with the out posted AFMOs.
  • Liaising with the contributions unit to monitor receipt of contributions for relevant projects.
  • Supporting project managers in developing resource requirements for budget submissions.
  • Ensuring that the Division is not accumulating a backlog of projects due for closure.
  • Reviewing, analyzing, and assisting in the finalization of cost estimates and budget proposals, focusing on both staff and non-staff requirements.:
  • Administering resources and monitoring budget implementation, recommending reallocation of funds.
  • Reviewing, analyzing and processing expenditure reports from external partners.
  • Recording expenditure adjustments.
  • Identifying and resolving issues as they arise by recommending appropriate actions, and assisting out-posted Fund Management Officers in following up on transactions recorded by the Accounts Section.
  • Assisting the Head of the Fund Management Unit in the periodical assessment of the Division exposure to financial risk.
  • Issuing obligation documents, monitoring the status of outstanding obligations through periodic reviews, and advising the relevant fund management sub-unit on matters related to their constituency.
  • Initiating periodic reviews of outstanding receivable documents and advising the relevant fund management sub-unit on issues pertaining to their constituency.
  • Assisting in the preparation of budget performance submissions, analyzing variances between approved budgets and actual expenditures.
  • Participating in the year end accounts closure.
  • Attending to Corporate Auditing requests.
  • Preparing financial statements for projects to donors when requested.
  • Drafting or preparing correspondence through:
  • Maintaining records related to project management and budgetary matters.  
  • Identifying procedures and guidelines to improve the administrative flow.
  • Providing guidance, training and daily supervision to other general service staff within the unit in their areas of responsibility.
  • Keeping up to date on documents/reports/guidelines.
  • Data related work:
  • Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
  • Assists with visualizations and updating information material such as web pages or brochures.
  • Performing other related duties as required.

Education

  • High school diploma or equivalent is required.

Job – Specific Qualification

  • Supplementary technical training in the field of accounting, finance and business administration is desirable.

Work Experience

  • A minimum of ten (10) years of work experience in finance, budget, accounting, administrative services or related area is required.
  • The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher.
  • Work experience interpreting and applying administrative and financial policies is desirable
  • Experience working with an Enterprise Resource Planning System (ERP) such as SAP is desirable.
  • Work experience within the United Nations common system or similar international organization is desirable.
  • One (1) year or more of experience in data analytics or related area is desirable.

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