Office Administrator Job PI Capital Ltd

Administration Jobs In Kenya

Department: Administration

Reports to: HR & Admin Manager

Direct Reports: None

Job Purpose:

PI Capital Ltd trading as BAYES is looking for an experienced, enthusiastic Office Admin to join our team of EXCELLENCE!

As an Office Administrator at PI Capital Ltd, you will play a pivotal role in ensuring the smooth operation of our office environment. Your responsibilities will span across front office management, administrative support, office operations, communication, event coordination, compliance, and expense management. You will be the first point of contact for internal and external stakeholders, maintaining high standards of organization, company’s image and efficiency.

Key Responsibilities

Front Desk Management:

  • Operate the front desk with professionalism, serving as the first point of contact for visitors, clients, and stakeholders.
  • Address front desk queries from internal and external parties effectively.
  • Disburse and receive company cheques in a timely manner.
  • Maintain and update front desk records accurately.

Office Operations:

  • Ensure a clean and conducive office environment by coordinating with outsourced cleaners.
  • Oversee day-to-day office operations, including office maintenance, supplies, equipment, and facilities.
  • Manage office consumables and arrange timely purchases and refills.
  • Efficiently coordinate with vendors for necessary services and supplies.
  • Ensure adherence to company policies, procedures, and relevant legal regulations.
  • Manage the timely renewal of licenses, certificates, and permits.
  • Process and track office-related expenses, ensuring accuracy and adherence to budgetary guidelines.
  • Assist in managing petty cash and processing expense reimbursements.

HR Support:

  • Assist the HR department with staff communication and support HR functions as needed.
  • Schedule interviews, appointments, and coordinate travel arrangements as needed.

Communication and Correspondence:

  • Serve as a point of contact for internal and external communications, redirecting inquiries as needed.
  • Draft, proofread, and edit correspondence, reports, emails, and other documents.
  • Maintain and coordinate schedules, appointments, and meetings for executives.
  • Any other duties added to you as per the business needs.

Skills Required:

  • Proven experience in office administration or a related role.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Detail-oriented with strong problem-solving skills.
  • Ability to handle confidential information with discretion.

Educational Qualifications:

Bachelor’s degree or a Diploma in Business Administration, Office Management, or a related field is preferred.

Years of Experience:
Minimum of 2-3 years of experience in office administration or a similar role.

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How To Apply

Please submit your application with the subject as Office Admin to hr@bayes.co.ke. Indicate your expected salary. Only shortlisted candidates will be contacted