Grants & Contracts Officer Job Palladium International

Primary Duties and Responsibilities: 

• Assist in conducting contract and subaward solicitations and advertisements. 
• Support competitive procurement processes, draft agreements, and develop related subaward documentation.  
• Assist in the dissemination of contract and subaward Review Guidelines for evaluators, including scoring formats. 
• Conduct due diligence and aid the negotiation of agreements with sub awardees. 
• Support the administration, compliance, and implementation procedures of subawards, and ensure compliance with USAID grants regulations including procurement regulations.  
• Assist fund transfers after reviewing financial reports and ensuring compliance with subaward agreements (in coordination with technical staff). 
• Maintain grants records in the grants management system 
• Maintain subcontracts and consultant registry 
• Conduct tracking and reporting, ensuring timely usage of funds as per annual work plans 
• Provide guidance to sub awardees for the Branding and Marking Plan and Monitoring and Evaluation of grant implementation practices.  
• Provide feedback or inputs into grants under contract manual as required. 
• Support contract and subaward close out and final reporting  
• Any and all other project-related tasks as required by the Chief of Party and Palladium HQ 

Required Qualifications:

• Degree in relevant subject (Business, Economics, Finance, Procurement, etc.) 
• Experience in contracts, subawards, or grants management  
• Experience in grants solicitation or subcontract procurement solicitation or management. 
• Microsoft Office Suite proficiency and the ability to operate spreadsheet and word-processing programs at a highly proficient level 
• Proactive problem-solving, decision-making, and good judgement skills 
• Attention to detail and ability to perform multiple tasks and balance competing priorities effectively and efficiently  
• Ability to communicate effectively with managers, colleagues, service providers, and clients 
• Experience working on USAID or other donor-funded programs of a similar size preferred 
• Knowledge of USAID policies, procedures, and reporting requirements preferred  
• Experience working for large donor organizations such as USAID preferred  
• Local Kenyan candidates are preferred 
• Written and oral proficiency in English required  

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