Registration Officer Job United States International University – USIU Africa

Job Purpose:

Reporting to the University registrar, the potential candidate is responsible for Evaluating and auditing students’ requirements for graduation and carrying out computerized degree audits for continuing students: Monitoring graduation requirements, degree processing, generating reports and other requests.

Key Responsibilities:

• Responsible for timely and accurate graduation applications processing.
• Timely place order, confirm receipt and verify accuracy of degree certificates from the issuing institution and Post the degree on the students’ transcripts to confirm completion of studies.
• Organization of the graduation petition paperwork and proper oversight of the collection processes to ensure accurate graduation lists and coordinate the printing of the graduation program.
• Compiling and verifying final course requirements based on degree requirements and exemption approvals.
• Managing the programming of current requirements into the computerized degree audit system. This includes ensuring accuracy, readability, and training for end -users.
• Communicate with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records.
• Register new and continuing students every semester for accuracy of records.
• Oversee Issuance and receipt of students’ and faculty academic regalia, maintenance of record of student and faculty academic regalia.
• Prepare, coordinate and oversee graduation line up, seating arrangement and attendance at commencement.
• Key in changes of students’ major, minor, concentration and course substitutions for record keeping and accuracy.
• Perform online clearance for prospective graduates.
• Issuance of degree certificates to students.
• Maintains current knowledge of all functions of the Registrar’s Office
• Upload and oversee student’s final clearance.
• Assists in the establishment and implementation of Registrar’s Office policies and ensure compliance with established practices.
• Communicates with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records.
• Generate data and report writing for planning and decision making.
• Provides general office and back-up coverage for services as assigned by the Registrar.
• Perform any other relevant duties as may be required from time to time.

Specialized tools/facilities required:

• Proficient with Microsoft Word and Excel
• Management of CARS, data management, generation of reports

Skills required:

• Report writing skills
• Quantitative and analytical skills
• Excellent interpersonal and communication skills
• Must be computer literate
• Customer care skills

Minimum Qualifications and Work Experience;

• Bachelor’s degree from an accredited institution.
• Minimum of 3 years experience in a similar position.

Competencies:

• Must be a team player, dependable and approachable
• Confidentiality and high level of integrity
• Good presence and leadership ability
• Ability to work in a multi-cultural environment
• Ability to pay attention to detail
• Proactive

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How To Apply

If you have the requisite qualifications and experience and desire to work as a team member in a modern, progressive, international, and multicultural institution where you can make a difference, please apply indicating in the subject line. Interested applicants must provide a cover letter and a current CV, certified copies of educational certificates and transcripts, and addresses of three referees, current salary and benefits, telephone and e-mail contacts by 5.00pm, Sunday, October 27, 2024 to:

Director, Human Resource,
United States International University – Africa,
P. O. Box 14634-00800, Nairobi, Kenya

Send your application to jobs-dvcasa@usiu.ac.ke