Executive Personal Assistant Job KICC

Ref: kicc/EPA/2024

The Executive Personal Assistant is responsible for working closely with the Chief Executive Officer in the Management of Executive Office operational and administrative functions of the Corporation.

Duties and responsibilities

• Coordinating Chief Executive Officer’s internal meetings, formulation agenda and appointments.
•  Planning and Organizing meetings, projects and events.
• Manage the Chief Executive Officer’s diary in consultation with the Senior Principal Office Administrator.
• Organize necessary meetings with the senior leadership team in consultation with the Chief Executive Officer.
• Attend meetings with the Chief Executive Officer and/or as the Chief Executive Officer’s representative.
• Assist in preparation of reports, papers and presentations.
• Respond to general queries, general correspondences and/or emails.
• Monitor the Corporation’s email accounts promptly and bring the same to the Chief Executive Officer’s attention or respond on her behalf.
• Filtering general communication and redirect accordingly.
•  Monitor and trace correspondences being worked on by Directors and Managers.
• Preliminary drafting of correspondence on behalf of the Chief Executive Officer.
• Maintaining effective communication between the Chief Executive Officer, staff and other stakeholders.
• Any other duty that may be assigned from time to time by the Chief Executive Officer

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Person Specification

For appointment to this grade, an officer must have;

• Masters Degree from a recognized institution.  
• Bachelors degree from a recognized institution.              
• Management Course lasting not less than four (4) weeks.
• Fulfil the provision of chapter Six (6) of the Constitution.
• A minimum period of eight (8) years relevant work experience three (3)   years should be in management.
• Membership to a professional body where applicable.
• Proficiency in computer applications.

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How To Apply

Only shortlisted candidates shall be contacted, persons with special needs that meet requirements are encouraged to apply.