Assistant Records Officer Job KeNIA

Key Responsibilities / Duties / Tasks

• Receiving, opening, sorting and dispatching mails;
• Maintaining registers for incoming and outgoing mails;
• Ensuring security of files and documents;
• Ensuring pending correspondences are brought to the attention of supervisor for appropriate action;  
• Preparing appraisal and disposal schedule of files and documents in liaison with relevant stakeholders;
• Digitizing the Agency documents for circulation and archiving;
• Maintaining the registry; and
• Responsible for archival and safe keeping of all documents.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Diploma in any of the following fields: Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized Institution

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Professional Qualifications / Membership to professional bodies

• N/A

Previous relevant work experience required.

• A minimum period of three (3) years’ work experience in the grade of Records Management Assistant III or in a comparable position in the Public Service or Private Sector

Functional Skills:

• Communication skills
• Team management skills
• Critical thinking and Decision making
• Problem solving skills.
• Report and minute writing skills.
• IT Proficiency skills

Behavioral Competencies/ Attributes:

• Interpersonal skills
• Adaptability and decisiveness
• Proactive, networking and negotiating skills.
• Detail oriented.
• Commitment to work
•  Integrity
• Emotional intelligence

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How To Apply

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