Finance and Operations Coordinator Job RefuSHE

Responsibilities

Financial and Fixed Assets Management

  • Manage budgets, forecasting, and resource allocation to meet strategic goals.
  • Working closely with the Finance team, and programs staff, to prepare monthly cash requests for approval by the Country Manager and subsequent processing
  • Ensure timely and quality submission of all donor reports.
  • Oversee financial reporting, accounting, and auditing processes.
  • Manage the external audit process and ensure timely implementation of audit recommendations.
  • Ensure all required audits are carried out on time, in line with RefuSHE internal regulations and donor compliance requirements, and that both external and internal audit recommendations are implemented in a timely manner.
  • Manage the external audit process by liaising with the auditors to ensure that all documents and other requirements are in place.
  • Oversee the management and tracking of all financial assets within the organization.
  • Ensure accurate and up-to-date records of fixed assets and inventory items.
  • Maintain systems for asset management and inventory control.

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Grants & Budget Management:

  • Oversee development and management of grant budgets across all departments
  • Monitor and report on grant budget performance.
  • Ensure compliance with donor requirements and organizational policies for grant expenditures.
  • Prepare and manage the overall organizational annual budget.
  • Conduct regular budget reviews and adjustments as necessary.
  • Provide financial analysis and reporting to support strategic decision-making.

Bank Account Authority:

  • Maintain signature authority for RefuSHE bank accounts.
  • Approve financial transactions and ensure proper documentation.
  • Ensure compliance with financial policies and procedures for all banking activities.

Operational Management:

  • Enhance, develop, and implement operational policies and procedures to ensure efficient and effective operations.
  • Improve systems, processes, and best practices.
  • Develop and maintain good relationships with vendors and suppliers, and act as the focal person for contractual engagements
  • Negotiate contracts to obtain the best pricing.
  • Maintain good supply chain management processes, including inventory management and sourcing of suppliers.
  • Oversee the Safety and Security of RefuSHE premises, ensuring all Standard Operating Procedures are followed.

Day-to-Day Management:

  • Manage day-to-day operations and the finance team and operations department.
  • Ensuring that RefuSHE processes remain legally compliant with regulations and standards, and internally implemented policies
  • Maintain and enforce health and safety guidelines.

Performance and Productivity:

  • Monitor the performance and productivity of employees and teams.
  • Provide coaching, training, and feedback to improve performance.

ERP System Management:

  • Manage the ERP system functionalities as a super user in Finance & Operations

Internal and External Relationships:

  • Develop and manage strong working relationships internally and with external donors and partners.

Staff Recruitment and Development:

  • Liaise with HR and the Country Manager in developing job descriptions for new finance department staff positions.
  • Ensure approved finance staffing needs are met and capacity enhancement is actioned.
  • Contribute to the recruitment process for finance staff and senior staff in other departments.

Qualifications

Education:

  • Bachelor’s degree in finance, accounting, business, procurement or another relevant subject.
  • Holder of CPA-K/ACCA/CIPS qualification.
  • Member in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK).

Experience:

  • 5 years professional experience in finance and operations, including at least 2 years in a supervisory position.
  • Experience in a nonprofit setting is preferred.

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How To Apply

Qualified and interested candidates should submit their resume and cover letter indicating salary expectation to hr@refushe.org, citing the position title on the email subject line, by close of business on 27th December 2024.