Finance Manager Job Peace Winds Japan

Responsibilities

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Financial Planning and Budget Management

  • Support to develop donor’s financial proposal and oversee donor’s budgets, ensuring alignment with the organization’s goals and donor requirements.
  • Monitor budget implementation, track expenses, and provide regular budget variance analysis.
  • Closely work with HoSS, Area Managers and CR to create accurate budget forecasts and adjust plans as necessary.

Financial Reporting

  • Prepare timely and accurate financial statements, including monthly and annual reports for management and Head Quarter (HQ).
  • Ensure compliance with local and international accounting standards and donor-specific reporting requirements.
  • Generate cash flow projections and analysis to support financial stability.

Grant and Donor Management

  • Oversee grant budgets, ensuring compliance with grant agreements, donor guidelines, and internal policies.
  • Prepare financial reports for donors as per contractual obligations.
  • Support grant proposal budgets and financial sections, working closely with the programs team.

Internal Controls and Compliance

  • Implement and monitor effective internal control policies and procedures to safeguard assets and ensure accurate financial records.
  • Ensure compliance with local laws, tax regulations, and financial guidelines applicable to non-profits.
  • Coordinate audits and work with auditors to ensure timely and accurate completion.

Accounting and Payroll Management

  • Oversee daily accounting operations, including accounts payable, accounts receivable, and general ledger functions.
  • Ensure monthly reconciliation of all bank and cash accounts.
  • Coordinate with HR Officers for payroll processing, benefits administration, and ensure compliance with labor laws and PWJ policies.
  • Maintain an accurate and organized system for financial documentation.

Financial Analysis and Strategy

  • Analyze financial data and trends to support strategic decision-making.
  • Provide recommendations to senior management on cost-saving measures, resource allocation, and potential financial risks.

Team Leadership and Development

  • Manage and mentor finance staff, fostering a collaborative and high-performance culture.
  • Provide training to staff on financial procedures, budgeting, and compliance as needed.
  • Support cross-departmental collaboration on financial processes and reporting.

Qualifications

  • Bachelor’s degree in finance, accounting, or a related field (Master’s degree or CPA/CA certification is a plus).
  • Minimum of 5 years of experience in finance management, ideally within the NGO or non-profit sector.
  • Proficiency in accounting software (NetSuite Oracle) and advanced skills in MS Excel.
  • Strong understanding of international and local NGO financial regulations, donor compliance, and accounting principles.
  • Excellent analytical, organizational, and communication skills; ability to work under pressure and manage multiple tasks.

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How To Apply

Interested and qualified candidates are invited to send a cover letter (1 page) and resume (3 pages) as one pdf document no later than 24th January, 2025 to recruit@peace-winds.or.ke with the subject Finance Manager. In your cover letter please reflect on your motivation for taking this post and expected remuneration/rewards. Only shortlisted candidates will be contacted.