Human Resource Officer Job Kenya Institute of Management
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Human Resource Officer Job Kenya Institute of Management
Responsibilities
- Manage data entry and profiling, including employment records, status changes (appointments, probation, promotions, transfers, separations, confirmations, end of contracts, and staffing changes), and prepare related reports.
- Prepare the monthly payroll and ensure all statutory deduction reports are forwarded to the finance department for payment by the 5th of every month.
- Manage all types of leave (study, annual, paternity, compassionate) for the entire institution, including branches, leave schedules, and administration.
- Provide general clerical and administrative support to the HR division, including drafting letters, memoranda, and reports related to human resource programs.
- Ensure all staff have up-to-date job descriptions and that their files are properly maintained in safe custody.
- Perform general office support duties, including making copies, maintaining calendars, sorting and distributing mail, and ordering office supplies.
- Assist in analyzing staff needs and performance reports, including appraisals, training needs assessments, and performance improvement plans.
- Coordinate with medical providers to ensure KIM employees are covered and receive their medical cards.
- Assist in developing, communicating, and enforcing the Institute’s policies, procedures, and code of ethics to ensure ethical practices among staff and stakeholders.
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Key Performance Indicators
- Accuracy of HR records.
- Effective administration of the HR registry/database (HRIS).
- Compliance with HR policies.
- Conducting skills audits.
- Efficient payroll management.
- Proper records management.
Key Skills and Competencies
- Knowledge of Enterprise Resource Planning (ERP).
- Computer literacy.
Qualifications
- Bachelor’s degree in Human Resource from a recognized university.
- Two (2) years of relevant experience.
- Membership in the Institute of Human Resource Management (IHRM).
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How To Apply
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