Supply Chain Management Officer II Job IPOA

Job Purpose

• Responsible for administration of the supply chain function to ensure timely availability of goods, works and services in the Authority.

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Responsibilities

• Support implementation of policies, strategies, guidelines, plans, standards and procedures that impact on supply chain management while ensuring compliance to applicable laws, statutes and circulars;
• Conduct market surveys/research to inform procurement of goods, works and services;
• Support in the implementation of capacity building programs on supply chain processes in the Authority;
• Conduct registration/prequalification of suppliers and maintenance of the lists;
• Update inventory/stores in compliance with the relevant regulations;
• Update records in the division;
• Consolidate data for compiling internal and external reports in the division;
• Implement risks mitigation measures;
• Issue items to staff;
• Develop and implement individual work plan.

Job Dimensions:

I. Financial Responsibility

• Prepare annual work plan and budgets.

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Qualifications

• Bachelor’s Degree in any of the following disciplines: Procurement, Purchasing, logistics, Business Administration, Commerce or its equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

• A member of the Kenya Institute of Supplies Management (KISM)

Previous relevant work experience required.

• This is an entry level job

Functional Skills, Behavioral Competencies/Attributes:

Functional Skills:

• Analytical skills
• Organization and Planning Skills
• Dispute Resolution Skills
• Decision Making Skills
• Interpersonal Skills
• Communication Skills

Behavioral Competencies/Attributes:

• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Emotional intelligence
• Resilience
• Independence

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How To Apply

Interested persons who meet the requirements should submit their application through Post Office, email or by hand delivery, clearly indicating the position and job reference number, on both the cover letter, envelope and email applications, together with IPOA Employment Form, a detailed CV, copies of academic & professional certificates, national identity card, names and telephone contacts of three referees, so as to reach the Authority by Monday, 24th February, 2025 to:

Director/Chief Executive Officer, Independent Policing Oversight Authority, 1st Ngong Avenue, ACK Garden Annex, 2nd Floor, P.O Box 23035 – 00100, NAIROBI.
Email: recruitment0125@ipoa.go.ke

Upon granting an offer of employment, the successful candidate MUST present and satisfy the requirements of Chapter Six of the Constitution of Kenya 2010 by providing copies of the following documents;

• A valid tax Compliance Certificate from the Kenya Revenue Authority (KRA);
• A valid Certificate of Good Conduct from the Directorate of Criminal Investigation (DCI);
• A valid Clearance Certificate from the Higher Education Loans Board (HELB);
• A valid Clearance Certificate from an approved Credit Reference Bureau (CRB) (Must provide certificate or report); and
• A Valid Clearance form from the Ethics and Anti-Corruption Commission (EACC)

IPOA is an equal opportunity employer and shall not in its recruitment discriminate on the basis of race, religion, color, ethnic origin, political affiliation, sex or sexual orientation, pregnancy, marital status, disability, health or social status. Canvassing will lead to automatic disqualification. IPOA does not engage any recruitment agencies and no medical examination is required before one attends an interview. IPOA does not charge a fee at any stage of the recruitment process (application, shortlisting or interview).

Only shortlisted candidates will be contacted.