Administrative Assistant Job Aberdair Aviation

Reports to: Head of HR, Admin & IT

Role Summary

To provide comprehensive administrative support to ensure efficient operations of the office by handling day-to-day office management tasks and capable in multitasking in a fast-paced environment.

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Key Accountabilities

1. Maintain accurate records of petty cash and office related expenditures
2. Support the Finance team with filing, documentation and data entry
3. Serve as the first point of contact for clients, visitors and incoming calls
4. Provide excellent service to both internal and external stakeholders
5. Oversee the cleanliness and orderliness of the office environment
6. Manage inventory and procurement of stationery, kitchen supplies and hygiene items
7. Coordinate domestic and international travel arrangements, including flights, accommodation, and ground transport
8. Maintain travel schedules, bookings and relevant documentation for the staff and sub-contract
9. Prepare meeting rooms and handle meeting logistics, including refreshments and supplies while taking detailed minutes
10. Assist with the planning and coordination of events to support various projects and initiatives
11. Any other duties as assigned by management within the scope of the position

Qualifications and Experience

1. Diploma or degree in Business Administration, Accounting or related field
2. At least 2 years of experience in a similar administrative role
3. Basic knowledge of book keeping
4. Strong communication and customer service skills
5. Proficient in MS office (Word, Excel, Outlook)

Key Competencies

1. Excellent organizational and multitasking abilities
2. Strong attention to detail
3. Professional demeanor and interpersonal skills
4. Ability to work independently and handle confidential information.

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How To Apply

The interested candidates should share their updated resumes to hr@aberdair.com with the job position captured as the subject on/or before 16.04.2025. Only shortlisted candidates will be contacted.

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