Events and Logistics Coordinator Job Greenpeace

Responsibilities

• Develop and manage an event timeline and logistics plan for the board meeting activities.
• Source and negotiate with vendors,and suppliers ensuring value for money (catering,  transportation, gifts & souvenirs accommodation and board engagement day events etc.)
• Manage the board meeting event registration at the Karura Forest, support in developing and  circulating the events communication and provide on-site support to staff and the Board  members. 
• Ensure all events and activities comply with relevant legal and regulatory requirements and  Greenpeace Africa SOPs. 
• Conduct post-event evaluations and prepare reports on event success and areas for  improvement. 
• Monitor vendor service delivery and ensure adherence to quality standards.
• Process vendor payments and invoices in consultation with GPAF Finance and Admin office. 

Read>>>3 CV Mistakes That Could Cost You a Job & How To Fix               

Required Qualifications and Experience: 

• Relevant Bachelor’s degree in Business Administration with specialisation in Logistics and events  management,or a related field. 
• Minimum of 5 years of experience in event planning and logistics coordination for high level regional events, preferably in the non-profit sector. 
• Proven track record of successfully managing a variety of events, including board meetings and  public engagements. 
• Strong organizational and time management skills, with the ability to manage multiple projects  simultaneously. 
• Excellent communication and interpersonal skills. 
• Experience in budget management and financial reporting. 
• Ability to work independently with flexibility to address adhoc requests. 
• High Integrity on handling confidential data
• High degree of accuracy and attention to detail 
• A strong commitment to environmental issues and alignment with Greenpeace Africa values  Deliverables: 
• Regular progressive activity reports. 
• A clear detailed logistics plan with timelines. 
• Investigated and booked ideal venues for the all Board engagement meetings and activities.
• Draft pieces of communications to staff and Board meeting attendees. 
• Well managed programs for the events in adherence to the set timelines.
• Delivery of gifts and souvenirs for the Board members. 
• Reporting: 
• The consultant will report to the Regional Coordinator East Africa and work closely with Finance. 

Read>>>How to Build a Rapport in an Interview         

How To Apply

• Interested professionals meeting the requirements are requested to submit a proposal to  gprocure@greenpeace.org by 15th May 2025 that includes: 
• A cover letter outlining their qualifications and experience 
• A detailed CV 
• A proposed fee structure 
• References from previous clients on similar support 
• A short description on how they would deal with difficult logistical situations.  

Join our WhatsApp channel here for the latest job postings and career tips