Specialist Procurement Assistant Job Kijani Supplies

Location: Nairobi (with occasional travel to the Mara and other regional hubs)
Application Deadline: [15/06/2025]
Start Date: Immediately

Job Summary

We are seeking a proactive and detail-oriented Specialist Procurement Assistant to support both operational and strategic procurement activities. You’ll play a key role in supplier relationship management, demand planning, cost optimization, and procurement system development enabling us to scale effectively while maintaining best-in-class service. This role is ideal for someone with strong analytical and organizational skills, a passion for sustainability, and the ability to work in a fast-paced, high-growth environment.

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Responsibilities

Operational Procurement

• Support demand forecasting and procurement planning in coordination with sales and warehouse teams
• Monitor stock levels and identify purchasing needs
• Source, evaluate, and onboard suppliers that meet our quality and compliance standards
• Raise and manage purchase orders with approved vendors
• Track deliveries, ensure timely fulfillment, and update internal procurement systems
• Verify quality and condition of deliveries with warehouse staff
• Maintain accurate records of contracts, invoices, and transactions
• Communicate with suppliers to confirm or update order details

Strategic Procurement

• Monitor supplier performance and reliability metrics
• Contribute to cost-saving initiatives through smarter sourcing and purchasing
• Assist in evaluating and renegotiating vendor contracts
• Conduct market research to identify new suppliers, trends, or alternative products
• Help build procurement reports and dashboards for internal decision making
• Identify and implement process improvements to support scale and efficiency

Qualifications & Experience

• Degree in Procurement, Supply Chain Management, or Business-related field
• 2+ years’ experience in a procurement or sourcing role, ideally in FMCG, retail, or hospitality sectors
• Proven understanding of procurement cycles, sourcing strategies, and cost management
• Strong analytical, negotiation, and communication skills
• Familiarity with procurement or ERP systems and Microsoft Excel
• Ability to multitask and meet deadlines in a fast-paced environment
• A mindset for continuous improvement and innovation

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How to Apply

If you’re excited about this opportunity, send us your application on or before 15th June 2025 to hr@kijanisupplies.com with the subject line starting with the role you’re applying for, followed by your name (e.g., ‘[Role Title] – [Your Name]’). We’re looking for passionate, dynamic individuals to join our team, so don’t miss out on this chance to be part of something amazing.

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