Personal Secretary II Job ODPP

Qualifications

Craft/Certificate

For appointment to this position a candidate must have

The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: –

• Typewriting III (minimum 50wpm/Computerized Document Processing III
• Shorthand III (100 WPM) • Secretarial Duties II
• Office Management/Office Administration and Management III
• Business English III/Communication II
• Commerce II
• A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet); and
• Meet Chapter Six (6) of the constitution of Kenya 2010.

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Duties & Responsibilities

An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:

• Recording dictation in shorthand transcribing it in type written form;
• Managing e-office;
• Typing letters, memos and reports from drafts and manuscripts;
• Processing data;
• Operating office equipment and reporting on any need for office repairs;
• Ensuring security of office equipment documents and records;
• Attending to visitors /clients;
• Filing documents;
• Receiving, recording and dispatching mails;
• Handling routine office duties, telephone calls, diary and appointments;
• Cross referencing correspondence;
• Requesting for office stationery;
• Operating petty cash;
• Assisting in the preparation for meetings;
• Handling confidential documents; and
• Maintaining a register of outgoing and incoming mails.

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How to Apply

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