Office Assistant II Job OAG

Purpose of the job

• This will be the entry and training grade for this cadre. This position is responsible for provision of support services to the organization to enable the Office run efficiently.

Duties and Responsibilities:

• Recording, filing and distributing all inward and outward correspondence to ensure timely delivery of documents
• Accurately store, arrange, index and classify records to ensure smooth running of the office
• Assist in the development of filing systems and maintenance of both electronic and paper-based files in the Office to ensure timely retrieval and data integrity.
• Assist in setting up, maintenance, review and documentation of records systems aimed at increasing efficiency in the Office.
• Assist staff with requests to locate and retrieve documents that had been archived
• Carry out cleaning work to the required standard and as instructed
• Ensure that tools and equipment are in good working condition and report any defects.
• Deliver files and letters to the respective destinations
• Organize and set up of the office
• Enhance and support in the security of the office by opening and closing of the main doors
• Prepare and provide refreshments for the office staff

Requirements for Appointment:

• Kenya Certificate in Secondary Education mean Grade of D+ from KNEC or its equivalent and recognized qualification from a recognized institution

How to Apply

Click here to apply