Administration Officer Job SiSi Pharmaceuticals

Position Overview

The Administrator is the operational heart of our company. This is a dual-role that is critical to our daily efficiency and long-term culture. You will be responsible for ensuring the seamless functioning of our physical and administrative environment, supporting all team members and managing a wide range of financial, clerical and HR-related tasks.

We are looking for more than just an administrator; we need a problem-solver, a culture-builder and a trusted professional who takes ownership of the office ecosystem. The ideal candidate thrives on variety, possesses impeccable attention to detail and excels at both independent work and cross-team collaboration.

Key Responsibilities

Office Management & Operations:

• Serve as the primary point of contact for the office, managing front desk activities, greeting visitors and answering main phone lines.
• Ensure the office is always clean, organized, well-stocked and professionally presented.
• Manage inventory and procurement of all office supplies and equipment.
• Coordinate office maintenance, repairs and improvements.
• Develop, implement and maintain office policies and procedures to maximize efficiency.

Administrative Support:

• Provide high-level administrative support to the leadership team and other departments as needed, including scheduling, travel arrangements and meetings preparation.
• Manage company calendars, schedule internal and external meetings and coordinate meeting room bookings.
• Prepare and edit correspondence, communications, presentations and other documents.
• Act as the secretary for key meetings, including taking minutes and tracking action items.
• Ensure end to end safe operations: Security, Insurance etc

Financial Administration:

• Process accounts payable and accounts receivable, including invoices, preparing payments and managing petty cash.
• Assist the finance department with expense report reconciliation.
• Manage relationships with vendors, negotiate contracts and ensure cost-effectiveness.
• Support budget tracking for office-related expenses.
• Process the monthly payroll accurately and on time; file and make statutory deductions payment on time.
• Act as the agency banking liaison, managing relationships with bank representatives.

Human Resources Coordination:

• Serve as the first point of contact for HR-related inquiries from employees.
• Support the full employee lifecycle.
• Maintain employee records and files in compliance with company policy and legal requirements.
• Help plan and execute company events, meetings, and team-building activities to foster a positive work culture.

Technology & Systems:

• Act as the liaison with the IT department or external IT support for employee hardware and software issues.
• Manage office equipment, including printers, copiers and phones.
• Maintain and update internal databases and filing systems (both digital and physical).

Qualifications & Experience

Required:

• Associate or bachelor’s degree in Business Administration, Communications or a related field.
• Proven experience of 2-5 years in an Office Manager, Executive Assistant or Senior Administrator role.
• Basic IT and Accounting Skills.
• Proficiency in the Microsoft Office Suite (especially Outlook, Word, Excel, and PowerPoint).
• Experience with managing budgets, invoicing and basic bookkeeping.
• Excellent written and verbal communication skills.
• Ability to thrive in a multicultural work environment; effectively collaborate with colleagues and stakeholders from diverse backgrounds.
• Strong organizational and time-management skills with the ability to prioritize multiple tasks effectively.

How to Apply

Click here to apply

Join our WhatsApp channel here for the latest job postings and career tips