Personal Assistant Job (40-50K)

Our client is a real estate brand in Nairobi, redefining the property experience for high-end and off-plan investors across Africa, with a strong media presence and an ambition to lead through storytelling.

They are seeking a Personal Assistant to support a fast-moving CEO in a high-volume real estate environment. This position is the CEO’s control tower—managing time, communication, logistics, and follow-through—so leadership remains focused on revenue, deals, and strategy.

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Performance Standards (Non-Negotiable)

• Speed & Reliability: Prompt responses and consistent availability during working hours
• Accuracy: Precision in names, dates, locations, documents, and financial details
• Ownership: Tasks are followed through to completion—no reminders needed
• Confidentiality: Absolute discretion; zero leaks, zero gossip
• Execution: Results matter more than explanations

Key Responsibilities:

Calendar & Time Control (CEO Gatekeeper)

• Own and manage the CEO’s calendar: schedule, reschedule, confirm, and protect focus time
• Prepare daily and weekly briefs (priorities, objectives, key contacts, prep notes)
• Ensure meetings are fully prepared: links, locations, documents, and agendas in advance

Communication & Follow-Up Management

• Manage WhatsApp, email, calls, and messages as assigned
• Triage communication, draft responses, and escalate using clear guidelines
• Track all requests, commitments, and follow-ups until closed

Client & Team Coordination

• Coordinate property viewings, site tours, client meetings, and developer engagements
• Liaise with internal teams to ensure timelines and deliverables are met
• Prepare call lists, confirmations, reminders, and logistics

Administration, Documents & Deal Support

• Prepare and manage proposals, letters, agreements, invoices, and reports
• Maintain clean, organized digital files, templates, and SOPs
• Track deposits, payment plans, milestones, and deal-related deliverables

CEO & Personal Logistics Support

• Handle travel bookings, reservations, procurement, and errands when required
• Maintain strict confidentiality of personal and business matters
• Keep the CEO’s working environment structured, calm, and efficient

Education and Experience Requirements:

• Minimum 2+ years experience as a PA, EA, Admin, or Operations Support
• Strong written and verbal English (professional WhatsApp & email communication)
• Highly organized and tech-comfortable (Google Workspace, Excel/Sheets)
• Able to multitask and prioritize
• Proactive problem-solver with strong initiative
• Real estate experience is an advantage

Tools You Should Be Comfortable With

• Google Calendar, Gmail, Google Docs & Sheets
• WhatsApp Business (labels, quick replies, broadcasts)
• Zoom / Google Meet
• CRM systems (Zoho, HubSpot, or similar – advantage)

Ideal Candidate Profile

• Proactive, disciplined, and execution-focused
• Comfortable working closely with senior leadership onsite
• Dependable, discreet, and emotionally mature
• Thrives in fast-paced environments
• Ambitious and eager to grow with a high-performing real estate team

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How to Apply

Click here to apply

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