Grants Manager Job at Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action – helping people triumph over adversity and build stronger communities from within. Now, and for the future. Mercy Corps is looking for committed and dynamic individual to take up the following position:
Location: Isiolo County
Grants Manager Job Responsibilities
- Work closely with the Program Director and Program Manager to develop and administer a comprehensive sub-grant strategy to support downstream partners with the implementation of project activities.
- Conduct day to day management and implementation of the grants work plan, including identification of potential partners, administration of the proposal process, administration of the sub-award process, and partner capacity-building.
- Propose revisions to grant processes and procedures based on experience and lessons learned and coordinate proposed changes with the Program Director and Finance Director
- Conduct a pre-award assessment for pre-approved sub-recipients.
- Work closely with the technical team to identify potential areas of support, eligibility and evaluation criteria.
- Work with selected grantees to ensure budgets are in line with program activities and that costs are reasonable, allowable and allocable.
- Conduct due diligence assessments on all grants including business feasibility, evaluate environmental requirements and document negotiation process for all prospective grantees.
- Work closely with the M&E Team in developing M&E plans to ensure that they are contributing to specific indicators and outcomes
- Conduct post-award trainings for the sub-recipients on grants administration, applicable donor regulations and reporting requirements.
- Identify sub-recipient/grantee capacity building needs and provide technical assistance where needed and trainings to assure compliance and technical skill-building.
- Review sub-recipient/grant reports for accuracy and completeness and regularly monitor their budgets vis-a-vis financial reports and process payments/reimbursements as appropriate.
- Conduct grantee site visits as appropriate including technical support and financial monitoring of grants and cost share to ensure proper accounting of grant funds awarded.
- Maintain complete and accurate files for all sub-recipient/grant files as per the Field Finance Manual.
- Serve as primary point of contact for all correspondence and notifications to grant applicants and grantees.
- Coordinate the close-out of sub-recipients/grants. This will involve preparing relevant close-out documents for approval such as disposition documentation, modification agreements on close out, close out checklists, release of liability documentation etc.
- Responsible for the preparation of monthly and quarterly reports for grant activities that feed into the overall program report.
- Ensure that grant activities comply with Mercy Corps and partner internal policies and procedures, as well as DFID rules and regulations.
- Participate in the development and implementation of the program’s annual work plans.
- Coordinate RE-INVENT expenditure verification and project audits
- Ensure that field staff are familiar with grants management procedures.
- Any other duties as may be assigned.
- As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to beneficiaries
- Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
- Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Requirements for the Grants Manager Job
- A Bachelor’s degree in Business Administration, Finance, Economics or relevant field; advanced degree preferred.
- Professional accounting certification CPA (K).
- At least seven (7) years of demonstrated professional experience managing grants, subcontracts, procurement and compliance with donor regulations, preferably DFID-funded projects
- Strong Accounting skills and experience, including management of the general ledger, journal entries, payables and balance sheet.
- Demonstrated experience applying clauses and negotiating without heavy management oversight including developing amendments and modifications as a result of negotiations.
- Experience providing capacity-building training to staff and local organizations.
How to Apply
Interested candidates who meet the above required qualifications and experience should submit a Cover Letter and detailed Curriculum Vitae (CV) listing three professional references (including a recent supervisor) to firstname.lastname@example.org on or before 19th October, 2018.
The email subject line must clearly show the job title and location they are applying for.
Applications without an appropriate subject heading will be automatically disqualified. Please do not attach any certificates.
Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.
NB: We do not charge any fees at any stage of the recruitment process