NCCK Jobs Assistant Procurement Officer

Refugees Services Programme (RSP) Kakuma Assistant Procurement Officer Jobs at NCCK

Ref No: APO-RSPK

NCCK, an umbrella organization for Protestant Churches and Christian Organizations registered in Kenya, invites applications from interested and suitably qualified candidates to fill the following position.

Assistant Procurement Officer Job Responsibilities

• Support the development and ensure adherence to the policies, systems and procedures that provide guidance on procurement and disposal of assets, stationeries, supplies and consumables
• Ensure adequate supply of office stationery and supplies
• Tender and source for suppliers of goods and services ensuring quality and price competitiveness that provides the Council with cost benefits in utilization of its resources.
• Initiate and manage the process of bi-annual suppliers/service providers’ appraisal and rating of their consistency in service delivery and providing to the tender committee acute and timely information for decision making.
• Monitor usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimised.
• Conduct periodic market surveys on prices of goods and services to ensure Council enjoys competitive pricing during procurement.
• Ensure that the organization’s procurement system is managed in a prudent and effective manner
• Seek relevant quotations, analyse the bids, seek necessary approvals and raise LPO to order for purchase of goods and/or services.
• Prepare and send out tender bidding documents/requests for regular and specialised supplies (including consultancy and outsourced services).
• Facilitate and coordination evaluation of bids and tenders.
• Ensure quality assurance in the tendering/bidding and procurement processes of the organization.
• Conduct annual update of the prequalified suppliers and service providers in consultation with the procurement Committee.
• Receive requisitions from functions/units/field offices, liaise with finance to ascertain budget lines and supply goods and/or services appropriately.
• Provide oversight to the central stores function and maintain up-to-date records of inventory stocks, issued stocks and balances as well as ensuring that there is no pilferage
• Ensure that Best Practices are employed in the supply chain management.
• Carry out monthly stock take and reconciliation of stock cards and actual/physical items.
• Prepare inventory coding and classification and maintain re-order levels.

Qualifications for the Assistant Procurement Officer Job

• Bachelor Degree in Business Administration, Economics or any other relevant field.
• Diploma in purchasing and supply management or any other recognized certification in Supply Chain Management.
• Excellent communication and Interpersonal skills.
• Proficient in computer applications
• Conversant with donor rules and regulations.
• Good negotiation skills with business acumen are essential.
• Ability to effectively respond to daily changing priorities, with good problem solving skills.
• Mature proactive person with initiative and drive with high level of integrity.
• Ability to observe deadlines and achieve results
• Should be a team player
• Good planning and organizational skills
• Three (3) years relevant experience.

How to Apply

Qualified and interested candidates should download the NCCK Job Application Form(Click Here to Download). Candidates are advised to STRICTLY send the application form ONLY, duly filled in PDF format to recruitment@ncck.org indicating job reference number in the email subject line. The application forms to be received not later than 12.00 noon on 11th May 2017. Only short listed candidates will be contacted. Please indicate the position you are applying for and preferred station