Duties and Responsibilities:

• Produce documents, briefing papers, reports and maintain confidential documents in support of the department;
• Organize, maintain diaries, make appointments for  efficient departmental time schedules;
• Deal with incoming, outgoing mails, calls , all correspondences  on behalf of the managers as first level of communication;
• Device and maintain office systems that include data management and files for efficient records preservation;
• Draft departmental meeting minutes and transcribe  them into internal letterheads and templates for sign off by the managers;
• Communication and follow up on issues that require inter departmental coordination for the engagement of various stakeholders;
• Answer departmental telephone lines and direct lines and directs them to the respective recipients for further action;
• Maintaining up to date file systems in the department   and tract file movement out of department for accountability; and
• Requisition for departmental user items like stationery and hospitality items for use by the staff.