Public Service Commission Kenya Office Administrative Assistant Job

Public Service Commission Kenya Office Administrative Assistant Job

Office Administrative Assistant, Current Administration Jobs In Kenya,

Duties and Responsibilities:

  • Produce documents, briefing papers, reports and maintain confidential documents in support of the department;
  • Organize, maintain diaries, make appointments for  efficient departmental time schedules;
  • Deal with incoming, outgoing mails, calls , all correspondences  on behalf of the managers as first level of communication;
  • Device and maintain office systems that include data management and files for efficient records preservation;
  • Draft departmental meeting minutes and transcribe  them into internal letterheads and templates for sign off by the managers;
  • Communication and follow up on issues that require inter departmental coordination for the engagement of various stakeholders;
  • Answer departmental telephone lines and direct lines and directs them to the respective recipients for further action;
  • Maintaining up to date file systems in the department   and tract file movement out of department for accountability; and
  • Requisition for departmental user items like stationery and hospitality items for use by the staff. 


  • Served for a minimum period of three (3) years in the position of Office Administrative Assistant CSG 13 and above or in a comparable position in the Public Service; 
  • Possess the following Single and Group Certificates from the Kenya National Examinations Council:
    • Typewriting III (50 w.p.m.) 
    • Shorthand III (100 w.p.m.) 
    • Business English III 
    • Office Practice II 
    • Secretarial Duties II 
    • Commerce II 
    • Office Management III


  • A Diploma in Secretarial Studies from the Kenya National  Examinations Council (KNEC) or equivalent qualifications from a recognized Institution;

How To Apply

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