Role Purpose

The grants and compliance officer will report to the Finance and Administration Manager and will be responsible for providing the day-to-day supervision, guidance, and monitoring of all USAID HERO sub-grants.

Key Areas of Accountability

• Administer the full grant cycle of sub-award management activities, from solicitation through selection, pre-award assessment, negotiation, monitoring/compliance visits, and closeout efficiently and in a timely fashion in line with Kenyatta University guidelines and USAID requirements.
• Support sub-awardees in the management of sub-grants by facilitating training and mentoring programs to strengthen their capacity to receive and manage USG funds.
• Coordinating and undertaking a capacity assessment for the partners with a view to determining their ability to receive and manage program funds.
• Support the Finance and Administration Manager in drawing annual action plans with the partners and driving the process of smooth implementation for quality programming.
• Undertake quarterly reviews on the partner’s capacity assessment action plans and continuous follow-up to ensure that the capacity gaps are addressed within the stated timelines.
• Manage sub-grant agreements by ensuring compliance with the terms, rules, regulations, and legal and regulatory requirements governing the award.
• Led the team in monthly monitoring of sub-awardee budgets, expenditure tracking, timely reporting, and implementation of risk-mitigating measures.
• Ensure timely, accurate Monthly reporting from partners to allow consolidation and submission of the program and finance report within the set timelines.
• Review and verification of expenditures, bank reconciliations, and other related documentation every month.
• Support in Planning, coordinating, monitoring, and reporting all sub-grants and related grants management activities that the program will carry out.
• Support the manager in coordinating all other partner’s requirements, especially the annual audit and reviews.
• Work closely with the Finance team to ensure accurate and timely disbursement and liquidation of sub-award expenses. Ensure a comprehensive review of partner budgets.
• Maintain an updated grants matrix for each sub-awardee that informs regular decision-making as well as used as a reference tool when reviewing partner cash requests.
• Ensure timely training of sub-grantees to understand and comply fully with funder requirements. Develop and implement institutional strengthening tools/plans for the partners.

Qualifications

• A university degree in business administration, accounting, finance, or a related field Certified Public Accountant (CPA,(K)), Certified Financial analyst (CFA) or ACCA or any other relevant certification is a plus.
• Bachelor’s degree (BA/BS/LLB) with 5-7 years of experience with sub-award administration and compliance for USG-funded projects (USAID/PEPFAR preferred); or master’s degree with 3-5 years of experience with sub-award administration and/or compliance for USG-funded projects.
• Strong working knowledge of USG rules and regulations.
• Familiarity with federal OMB (Office of Management and Budget) circulars
• Familiarity with the Kenyan health sector, non-governmental organizations (NGOs), and Civil Society Organizations (CSOs) in Kenya is highly desirable.

Experience &Skills

• Excellent negotiation skills and the ability to establish and maintain relationships with key stakeholders.
• Familiarity with procurement methods, procedures, and best practices in the purchasing of healthcare services and products. This includes knowledge of sourcing strategies, supplier selection, contract management, and performance evaluation.
• Strong leadership skills, the ability to motivate and guide others, and effective project management capabilities are essential for success in this role.
• Demonstrated ability to work in a fast-paced, dynamic environment and manage multiple priorities simultaneously.
• Exceptional communication and presentation skills (oral and written).
• Demonstrated team player with effective cross-cultural interpersonal skills.
• Ability to resolve sensitive and complicated work issues with senior high-level county counterparts, donor representatives, and senior-level staff.

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.