Job Purpose

• The Job holder shall be responsible for ensuring proper records and data management systems and procedures to facilitate informed decisions at the facility.

Responsibilities

• Responsible for implementation of the laid down standards, systems, structures, and procedures for health record and data management
• Ensures training of staff on record management policies, standards, and procedures
• To conduct quarterly data quality audits (DQAs) in the Facility and ensure timely follow-up actions to address shortcomings noted.
• Analyzing trends and communicating these to the management.
• Compile and maintain patient’s medical records to document conditions and treatment and provide data for research, cost control, and care improvement efforts.
• Participate in the preparation of outpatient and inpatient monthly reports.
• Filing, i.e., patients’ files, reports, notification forms, and other key correspondences.
• Process patient documents.
• Review records for completeness, accuracy, and compliance with regulations.
• Collection and filing, including electronically, of reports of other departments on a daily, weekly, and monthly basis.
• Extract and analyze hospital data and statistics.
• Release information to persons and agencies according to regulations
• Preparation of quarterly/monthly meeting minutes.
• Extracting from the Electronic Health Record hospital monthly reports.
• Maintaining hospital surveillance reports.
• Maintain confidentiality and privacy of all medical records.

Minimum Qualifications

• A diploma in Health Records and Informatics.
• At least three years of experience in health records management in a busy health facility.
• Membership in a professional board.
• Comprehensive understanding of the health records system

The interested candidates should be able to demonstrate the following key competencies:

• Leadership skills
• Good organization and interpersonal skills.
• Computer literacy
• Should be a team player
• Strong communication skills
• Person of integrity

How To Apply