Danish Refugee Council Grants Management Coordinator Job
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Danish Refugee Council Grants Management Coordinator Job
Grants Management Coordinator Job, Current Administration Jobs In Kenya,
The overall purpose of the role:
The Grants Management Coordinator role has a country focus and ensures compliance with DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.
Specifically related to grant management are:
- Ensure compliance with donor and internal DRC rules and regulations, donor reporting, information/tranche management, and grants management
- Responsible for ensuring project files are up to date
- Provide continuous support and guidance to project cycle management
Duties & Responsibilities:
Grants Management
- Oversee and refine grants and contract management systems and processes
- Update, streamline, and disseminate grants management tools and resources
- Develop and maintain up-to-date and in-depth knowledge of donor and government policies and support implementing teams to ensure full compliance
- Draft, review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding
- Lead contract revision as needed
- Serve as a key focal point for communication efforts with internal and external stakeholders, along with the HoP and PDQ Manager
- Lead donor reporting processes by coordinating, compiling, editing and providing feedback to ensure the development of high-quality narratives and timely submissions. Keep a regular update of DRC’s reporting timelines and share with teams.
- Maintain and update DRC’s online Grants Management System platforms and trackers
- Along with PMs, ensure project files are kept up to date
Project Cycle Management
- Organize and facilitate grants kickoff, review, and closing meetings with all DRC business areas
- Serve as a key focal point for ensuring that project teams meet standards for project cycle management, including supporting with training and capacity support
- With the Head of the Programme, lead monthly program review meetings to proactively review any challenges or delays in project targets or spend
- Keep the Head of the Programme informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks by proposing remedial solutions.
- Serve as project coordinator for specific grants or contracts, as needed
External relations
- Prepare necessary documentation, such as reports, presentations and organizational documentation, to share with DRC stakeholders, including briefings for DRC staff and external entities requesting information on DRC’s programmes
- Serve as the primary focal point for donors and partners on all grants-related issues
Experience and technical competencies:
- Minimum 3-5 years of relevant work experience with an NGO
- Experience in writing high-quality proposals for large donors, such as EU, ECHO, BHA, Scandinavian donors, UNHCR, and other UN agencies
- Knowledge of donor rules and regulations
- Demonstrated ability to prioritize large workloads, consistently meet deadlines and adapt to a complex and challenging work environment
- Ability to work effectively and efficiently both independently and in teams
Education
- Degree (Master’s degree) in political science, international development, economics or other relevant field
Language:
- Excellent written and spoken English
- Fluency in spoken Kiswahili
Key stakeholders:
- Senior Management Team
- All programme staff
- Donors
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values
How To Apply
Deadline closes: 4th December 2023
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