Job Description:

The People & Culture Internship program offers you a comprehensive learning experience within the P&C department. It encompasses various HR functions not limited to talent acquisition, employee development, benefits Management, and records management among others. Active involvement in P&C initiatives allows you to contribute fresh perspectives and make a tangible impact on the organization’s People and culture goals. This internship also includes mentorship from seasoned other P&C team members, exposure to HR technology, and participation in projects, fostering professional growth and confidence.

Furthermore, the internship will facilitate valuable networking opportunities, connecting you with HR experts, peers, and potentially senior leaders. Beyond enhancing resumes, participants acquire essential soft skills through workshops and training sessions. As a result, the internship not only prepares the selected intern for an HR career but also provides a deep understanding of the organization’s People and culture, making it a pivotal milestone in the intern’s career.

Major Responsibilities

Statutory Management support

• Ensure the remittance of NHIF; NSSF, NITA HELB, and other staff contributions are made to the relevant authorities by the 9th of every month
• Ensure statutory files are also updated with remittance advice or any other proof of remittance
• Mandatory staff deductions are remitted to the relevant bodies by the 9th of every month and their records are up to date with the payments

Onboarding and staff exit Management

• Collaborate with HR and department heads to prepare orientation schedules for new staff members.
• Track the onboarding process to ensure it is done to completion
• Staff receive complete orientation pack on arrival
• New staff are fully oriented within one month of reporting.

Administer and support the management of the National Staff Benefits Scheme

• Assist with timely member enrolment and deletion processes.
• Provide support in liaising with the underwriter/broker for staff reimbursements.
• Support in member education sessions
• Support in the filing and updating of staff records with scheme membership documents
• All staff are onboarded on the medical cover
• All staff are well conversant with their medical benefit
• Reimbursements are paid to staff within 14 days

International Assignee’s- Resident Documentation process

• Facilitate Work permit renewal applications for international staff and their dependents on EFNS
• Update the resident permit database
• that all international staff and dependents have valid documentation on a timely basis.

Record Keeping

• Help maintain staff records in both physical and digital formats
• Ensure staff files are organized and complete by audit requirements.
• Ensure all statutory documents/policies are signed and in staff files
• Assist with drafting visa letters, and bank letters, and processing travel insurance documents.
• Update staff lists regularly.
• Updated employee’s file with all relevant documents in place
• Easy retrieval of information
• Maintain a tracking sheet of employee information that needs to be updated on an annual basis

Qualifications

Required Professional Experience

• Holds a Bachelor’s (e.g., Human Resources, Business Administration) degree obtained within a year of the internship program and other relevant qualifications from a recognized and accredited university.

Required Education, training, license, registration, and certification

• Registered with IHRM

Preferred Knowledge and Qualifications

• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• A recent Graduate having graduated no earlier than 2022 from a recognized University.
• Bachelor’s Degree in Human Resources Management
• Proficient in computer skills
• Eagerness to learn and contribute to HR functions.
• Strong Christian values
• Are nationals from Kenya
• Confident, articulate, detail-oriented and organized
• Enthusiastic and ready to learn
• Passionate about serving vulnerable people, especially children
• Adaptable and sensitive to the different contexts in which WV EAR works
• Able to work within a multi-cultural environment
• Willingness to be champions of safeguarding and protecting people and children we work with

How To Apply

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