The overall purpose of the role: 
The Finance Coordinator (FC) is responsible for supporting the finance department of the DRC Kenya Country Program. S/he is responsible for ensuring compliance with DRC and donor finance rules, regulations, systems, and reporting and supports the budget holders to ensure the timely, responsible, cost-effective, and accurate use of funding. The Finance Controller is responsible for providing technical support to field-based finance officers. S/he is required to ensure that best practices are identified, documented, and disseminated across field locations.

Duties & Responsibilities:

• Review and control journals from all field locations ensuring timely upload in the Accounting System 
• Review bank reconciliation statements and vouchers from the Field Offices to ensure that they are executed according to the Operations Handbook and other requirements, and give relevant feedback to the Field Offices
• Review and take corrective action on partners’ finance reports/submissions, and undertake regular reconciliation of all partner accounts in liaison with the partnership finance officer.
• Review and approve fund requests from Field Offices to the country office.
• DRC Kenya Payments review and processing.
• Ensure timely request of funds from DRC HQ in Copenhagen to the Country Office and requesting field offices.
• Ensure all statutory deduction VAT & Withholding Tax, and utility bills are being made on time and in liaison with the Finance Manager and HOSS, and engage with authorities or other stakeholders to ensure tax requirements are met accordingly. 
• Ensure relevant consolidated monthly finance APIs for are completed and submitted to the HoSS by the 15th of every month.
• Ensure timely and complete archiving of financial documents (Cashbooks, scanned supporting documents, reports, audit reports, etc.) on SharePoint. 
• Coordinate preparation and use of budget control tools (trackers) by finance officers 
• Carry out regular control visits to field offices.
• Provide finance inductions for incoming staff and lead the project kick-off process for the finance section.
• Support the development of new proposals by generating financial information for budgeting and ensuring CO operating costs are adequately budgeted. 
• Ensure timely preparation of all donors’ financial reports. 
• In liaison with the Finance Manager & HoSS, ensure new projects are set up within one month of contract signing.
• Organization timesheet focal person.
• Review of payroll and medical insurance and upload into dynamics every month & provision of monthly reconciliation schedule for salary ledger.
• DRC Kenya donor installment update in dynamics, and Monthly reconciliation of all donor accounts.
• Undertake Monthly run distribution of all salary-related postings.
• Trial balance sheet ledger reconciliation every quarter
• Monthly preparation of month-end closure file annex and sharing with Finance Manager and HoSS for review before the 13th of each month.
• Support all DRC Kenya audits and donor verification exercises.

Experience and technical competencies:  

• Degree in Finance/Accounting
• CPA PART 3
• 5 years of experience 
• Knowledge of donor rules and regulations

Education: 

• Bachelor of Business Administration Finance Option
• CPA Part three

Key stakeholders: 
Internal:

• DRC Kenya program and support staff
• RO and HQ finance staff

External:

• Donors
• Government departments eg KRA, NITA, NHIF, NSSF
• Audit Firms

Conditions  

• Contract: 1 year’s contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered by DRC’s Terms of Employment. 
• Availability: January, 2024 
• Duty station: The position will be based in Nairobi Kenya, with frequent travel to field locations

How To Apply

Click Here To Apply

Expires: 15 Dec 2023