Responsibilities

Human Resource Management :

• Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
• Defines conditions of service, duties, responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

Budget and Finance 

• Takes the lead concerning the preparation and implementation of the work program, in close collaboration with the Project Managers and with the support of dedicated Programme Management Assistants (PMAs) based in ROAf ensuring that financial resources are utilized to implement activities by the Programme Budget and allotments issued.
• In close collaboration with the Programme Managers monitor and review the work program and budget by conducting regular and special reviews to assess the progress of actual work versus the program plan. Coordinates the production of program reports. 
• Defines requirements and works with systems units concerning improving budget reporting systems and cost-effective utilization of program resources. 
• Develop procedures and implement same to ensure that accounting and financial management controls are consistent with UN policy and practice.
• Supervises and/or guides on financial administration and management information issues and practices to colleagues in general and provides supervision for the Programme Management Assistants (PMAs). 
• Provides guidance and leadership to more junior staff working in the area of administration and finance. 
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation, and reporting.

General Administration

• Oversees work related to procurement, billing, and receipt of income from various services, operational travel program, procurement monitoring, and evaluation of vendor contracts/payment to vendors and individual contractors for services. 
• In coordination with country teams, review the adequacy of office space requirements. 
• Review adequacy of departmental space requirements. 
• Oversees the identification of office technology needs and maintenance of equipment, software, and systems, coordinating enhancements as necessary. 
• Performs other related administrative duties, as required (e.g., monitoring accounts and payment to vendors and individual contractors for services, coordinates maintenance and verification of Supervises support staff as required 
• Verifies travel claims submitted for settlement and tracks outstanding payments.
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation, and reporting.
• Performs other related work as required.

Qualifications

Education

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, or related area is required. A first-level university degree in combination with two (2) years of qualifying work experience may be accepted instead of the advanced university degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics, or data science programs is desirable.

Work Experience

• A minimum of five (5) years of progressively responsible experience in administration, finance, accounting, human resources management, or a related field is required.
• Experience with budgetary policies and practices, financial regulations, and rules is required.
• Experience using an Enterprise Resource Planning (ERP) system, such as SAP or an equivalent, is required.
• Experience in drafting responses to audit queries is required.
• At least two (2) years of experience supervising support staff is required.
• Two (2) years or more of experience in data analytics or related areas is desirable
• Experience working in the United Nations common system or similar international organization is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of another United  Nations language is desirable.
• NOTE: “fluency equals a rating of “fluent” in all four areas (read, write, speak, understand), and “Knowledge of” equals a rating of “confident” in two of the four areas.

How To Apply

Click Here To Apply

Deadline: Dec 17, 2024