Responsibilities

• Reviews, records, and prioritizes purchasing requests and obtains additional information/documentation as required; provides assistance to requisitioners in preparing the scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
• Identify and recommend sources of procurement; interview potential suppliers.
• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals, and Requests for Quotation) based on the nature of the requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals, and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment, and other discounts, transportation costs, etc.
• Enters into the negotiation of terms and conditions of orders under the guidance of Procurement Officers; obtains credit and other information on proposed suppliers.
• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
• Resolves issues/problems related to delivered goods, including discrepancies between purchase orders and items/quantities shipped or received; prepares and signs Return to Vendor forms for unacceptable and/or damaged goods received.
• Maintains relevant internal databases and files; keeps track of any contractual agreements, direct provisioning contracts, etc., and informs affected users of contractual rights and obligations.
• Researches, retrieves, and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Drafts a variety of correspondence.
• Performs other duties as assigned.

Qualifications

Education

• Completion of a high school diploma or equivalent is required. 
• Supplementary courses or additional training in procurement functions is highly desirable.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in procurement or related areas of which at least two (2) years of work experience in the acquisition of strategic, high-value, and varying complexity that supports the needs of multiple organizations such as United Nations Entities is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.
• Demonstrated experience in collaborative procurement of goods/services that serve the common needs of multiple organizations such as UN Entities is required.
• Demonstrated experience in participating in procurement working group or similar network that involves multiple organizations such as UN Entities is desirable.
• Experience working with a Systems, Application, and Products (SAP) system or another Enterprise Resource Planning (ERP) system is desirable.
• One (1) year or more of experience in data analytics or related areas is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
• NOTE: ‘Fluency’ equals a rating of ‘fluent’ in all four areas (speak, read, write, and understand), and ‘Knowledge of’ equals a rating of ‘confident’ in two of the four areas.

How To Apply

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