Responsibilities

• Assists in the coordination of program/project planning and preparation.
• Monitors the status of program/project proposals.
• Takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
• Assists in the monitoring and evaluation of programs/projects; categorizes, updates, tracks, and analyses data related to programs/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions.
• Prepares revised budget estimates; reports on budget revisions, expenditures, and obligations, verifies the availability of funds; ensures necessary approval and entry in the computerized budget system; initiates financial authorizations for expenditures.
• Collaborates with program/project managers on performance reporting; consults with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans.
• assists in reporting requirements, guidelines, rules, and procedures and ensures completeness and accuracy of data submitted.
• Supports organization of workshops and meetings, including travel of participants, procurement of services, DSA payments, liaison with UNON, etc.
• Supports follow-up on key administrative tasks (recruitments, procurements, contribution agreements, implementing partners contracts, etc) including liaison with the Management, Advisory, and Compliance Services.
• Serves as a focal point for coordination, monitoring, and expedition of program/project implementation activities, involving extensive liaison with diverse organizational units to initiate requests, prepare standard terms of reference against program/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organization of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Prepares, maintains, and updates files (electronic and paper) and internal databases.
• Drafts correspondence and communications related to all aspects of Branch administration, including work plans and budgets, revisions, and other related issues, as well as prepare Branch contributions for a variety of periodic reports.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.

Qualifications

Education

• A high school diploma or equivalent is required.

Work Experience

• A minimum of seven (7) years experience in program or project administration/coordination, technical cooperation, international development, or related area is required.
• Experience in servicing meetings is required.
• Experience working with UN system entities or related international organizations is desirable.
• Experience in front office management and handling sensitive and confidential information is desirable.
• Experience in using Enterprise Resource Planning (ERP) systems such as Umoja/SAP and ERP applications used for program support such as Integrated Planning, Management, and Reporting (IPMR) is desirable.
• At least two (2) years of experience in supporting a senior officer or similar setting is desirable.
• Experience in supporting the project implementation process is desirable.
• Experience providing guidance or training to more junior staff is desirable.
• One (1) year or more of experience in data analytics or related areas is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.
• NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand), and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

How To Apply

Click Here To Apply

Deadline: Jan 9, 2024