Responsibilities

Human Resources Management

• Coordinates various actions related to the administration of the Division’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services (UNEP Corporate Services Division and UNON Human Resources Management Service) as required. 
• Oversees the maintenance of vacancy announcement files and keeps track of the status of vacancy announcements.
• Provides advice and answers general queries on classification procedures and processes.
• Provides information and advice to staff/personnel concerning conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. 
• Monitors Umoja staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer, and movement of staff. 
• Collects data from relevant databases/systems/Business Intelligence platforms and prepares customized HR reports.

Budget and Finance

• Assists in monitoring budget/staff-related costs suggests reallocations of resources and implements the reallocations as necessary.
• Helps in the review, and preparation of the medium-term plan and its revisions.
• Reviews, analyses, and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements in the Division, including programmatic aspects; ensures compliance with the medium-term plan and other legislative mandates.
• Assists the Senior Administrative Officer in the elaboration of resource requirements for budget submissions.
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary.
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.
• Assists in the preparation of budget performance submissions.
• Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

General Administration

• Serves as a communication link between the Director and staff members and on behalf of the Director keeps staff members informed by conveying directives, reports, status updates, and other relevant information, and brings sensitive and urgent matters to the Director’s attention. 
• Acts as a focal point for Climate Change Division correspondence logs, routing, and follow-up to ensure timely response and closure of logs in the system. 
• Provides advice and clarification to staff members on office management and improvement of administrative procedures. 
• Provides substantive and administrative support in managing priorities and workflow of the Director and coordinates multiple and diverse activities to ensure that management directives and decisions are properly carried out and delivered promptly. 
• Liaises with the Executive Office to support confidential matters related to handling sensitive documentation and calendar management. 
• Performs other related administrative duties, as required (e.g., operational travel program, monitoring accounts and payment to vendors and individual contractors for services, the identification of office technology needs and maintenance of equipment, software, and systems, organizing and coordinating seminars, conferences, and translations).
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning, and decision making.
•  Assists with visualizations and updating information material such as web pages or brochures.

Contract Administration

• Assists with day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
• Processes the payment of contractors’ invoices and monitors payments.

Competencies

Education

• A high school diploma or equivalent is required.

Work Experience

• Ten (10) years of experience in human resources, finance, accounting, administration, or related areas is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
• Five (5) years of experience with an Enterprise Resource Planning (ERP) system is required.
• Experience working with the UN or similar international organization is desirable
• Experience in managing and supporting a complex office is desirable
• One (1) year experience in data analytics or related areas is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.
• NOTE: “Fluency equals a rating of” fluent” in all four areas (read, write, speak, understand), and ” Knowledge of equals a rating of’ confident” in two of the four areas.

How To Apply

Click Here To Apply

Deadline: Dec 24, 2023