Responsibilities

• Independently provides a full range of programme/project management and implementation assistance at all phases of the programme/project cycle for the division’s programme/project initiatives, seeking guidance only in exceptional circumstances.
• Research, compiles, analyses, summarizes, and presents basic information/data on a wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
• Tracks resolutions and other legislative decisions that affect programme/project content and oversees the preparation of the relevant database(s) to ensure the incorporation of programmatic and other changes enacted by legislation.
• Reviews, appraises and revises, as necessary, all submissions for projects, ensuring compliance with guidelines and programme/project objectives; identifies problems/issues, seeks clarification from Branches and Units of the Division, and prepares a summary for the Programme Management Officer with suggestions for further action.
• Provides substantive assistance in the review of legal instruments where necessary to ensure that the legal instruments meet UN standards and channel exceptions for approval from the relevant offices to the Corporate Services Division.
• Draft inputs for a wide range of documents/reports, briefings/debriefings, and correspondence as they relate to programme/project activities.
• Serves as a focal point for monitoring and reporting activities for the Division’s Programme of Work and projects, ensuring that relevant implementation information is regularly updated in the enterprise programme/ project monitoring and reporting systems (i.e. Integrated Planning, Management and Reporting Solution (IPMR) and Project Information Management System (PIMS).
• Supports the Programme Management Officer in the smooth transition to the Umoja programme/ project monitoring system ensuring the accurate migration of programme/ project information from the legacy systems. May undertake mission/fieldwork in support of the above activities, e.g. specific administrative, operational/control tasks for programme/project activities.
• Establishes internal databases utilizing Microsoft tools such as Microsoft lists, power apps, power automation and forms; sets up, files, stores and manages data and information relevant to the scope of programme/project activities; identifies technology needs, as appropriate. 
• Maintains and further develops the register of audit and evaluation recommendations, follows up on the implementation of those audit and evaluation recommendations related to the Programme of Work, projects, and legal instruments, and facilitates timely substantive feedback by relevant Branches and Units to audit/evaluation questions and recommendations, as needed.
• Maintains and further develops the Division’s registry of legal instruments, monitors and updates their implementation status and documents their technical completion when outputs are delivered and reports are provided by the parties and liaise with the Financial Management Team for their final closures.
• Serves as the publications focal point for the Division: reviews the Division’s publication proposals and coordinates their submission to the UNEP Publishing Board; coordinates technical review of publications by other Divisions; and represents the Division at the Publishing Board meetings.
• Develops, expands and maintains already existing Power BI dashboard(s) that tracks project financial performance and lifecycle elements to ensure compliance and adherence to corporate standards.
• Supervises junior support staff, including provision of guidance, training, and inputs to performance evaluation.
• Support project financial and administrative closure process.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as assigned.

Qualifications

Education

• A high school diploma or equivalent is required.

Work Experience

• A minimum of ten (10) years of professional work experience in programme or project administration is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher.
• Experience in using Power BI, finance, technical cooperation or a related area is required.
• Experience in Enterprise Resource Planning (ERP) systems, such as SAP (Umoja) or other equivalent platforms is required.
• Experience in results-based planning and reporting is desirable.
• Experience in the application of relevant regulations and rules of the United Nations, or any similar public service organization, in an operational environment is desirable.
• One (1) year or more of experience in data analytics or related areas is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.
• NOTE: “Fluency equals a rating of “fluent” in all four areas (read, write, speak, understand) and ” Knowledge of” equals a rating of ” confident” in two of the four areas.

How To Apply

Click Here To Apply

Deadline: Jan 9, 2024