Key Accountabilities (not all-inclusive)

Based in the Field Office in Mombasa, the Logistics Officer reports to the Country Director or the designate and is under the functional supervision of the Head of the Field Office.  The Logistics Officer is in charge of leading the MHH project to ensure the smooth running of the project and that WFP Mombasa has access to state-of-the-art infrastructure as well as contributing and providing expertise to the various supply chain projects.

• Led supply chain projects by defining specifications and implementation timelines, mainly the Mombasa Humanitarian Hub (MHH) and the milling project.
• Define logistics/warehouse management strategy within the WFP policies and procedures and ensure effective integration of supply chain operations at the port and warehouses. 
• Provide expert advice and support on a range of services, project management, and construction activities including the implementation of WFP policies, standards, norms, and practices.
• Provide guidance and leadership on engineering and project management services considering country-specific technical requirements, using best practices, standards, and innovative technologies that comply with WFP standards and processes.
• Liaise with Stakeholders both internal and external to the organization, and other UN organizations which may be involved in the project.
• Plan and lead on implementation of innovative logistics operations, initiatives, and programs to ensure timely, efficient, and cost-effective supply of direct or indirect food assistance.
• Ensure that accurate and complete accounting, reporting, and internal control systems are functioning and that all relevant records are maintained.
• Implement operational warehouse procedures  and normative guidance to manage  WFP’s warehouse by WFP guidelines and RFQs.
• Identify, mobilize resources, implement, and report on special logistics operations.
• Establish reports based on logistics movements and distribute them according to requirements and coordinate with the different stakeholders, including KECO-involved units, Cos in the region, HQ, RBN, and private actors.
• Develop a logistic strategy within the WFP policies and procedures and ensure effective integration of logistics operations.
• Assess and advise on logistics management and structures and staffing levels to ensure that they are at all times adequate to meet the requirements of the logistics strategy.
• Identify, mobilize resources, implement, and report on special logistics operations.
• Create appropriate SOP for WFP Supply Chain projects, specific procedures, and transition plans.
• Prepare evidence-based recommendations for the head of the office on tools to enable rapid response to situations with food safety concerns and other potential emergencies, service provision, and business continuity plans.
• Prepare evidence-based recommendations for senior staff on control measures to combat and reduce food commodity losses and food quality and safety issues.
• Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
• Provide training to WFP staff and external stakeholders on the key areas, such as quality control, food processing, loss prevention, and mitigation, to build local capacity.

Standard Minimum Qualifications

Education:

University degree in business administration, supply chain, engineering, computer science, statistics, or economics (preferably transport economics), or equivalent.

Experience: 

• Demonstrated experience in planning and organizing, managing work programs and objectives, staff and budgets, and serving as a liaison with stakeholders (private sector or UN).
• Minimum of 12 years relevant work experience with at least 9 years experience in a warehouse managerial/supervisory role, with progressively increasing responsibilities in the warehouse operations. Strong cold chain experience is desirable.
• Demonstrated experience in planning and organizing, managing work programs and objectives, staff, and budgets, and serving as a liaison with stakeholders/donors.
• Experience coordinating supply chain activities with other units/ teams.
• Experience conducting analytical and conceptual work in support of strategy design and implementation.
• Experience in coordinating periodic planning across functions and with partners.
• Hands-on experience in Warehouse Management systems implementation.
• Strong analytical, networking, and coordination skills with excellent written and oral communication.
• Experience in coaching and mentoring staff.

Knowledge and Skills:

• Well organized and detail-oriented, able to work independently and on a team
• Sets clear targets for self and others to focus team efforts
• Able to work effectively and tactfully with people from different national and cultural backgrounds
• Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
• Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area
• Flexibility and sense of initiative

Language: Proficiency in English (level C). Intermediate knowledge (level B) of a second official UN language is an asset.

How To Apply

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Apply before or on Jan 18, 2024