Responsibilities

The Senior Finance & Budget Assistant will be responsible for the following duties:  

Budget and Finance:

• Acts as Certifying Officer on behalf of and in the absence of the Fund Management Officer;
• Undertakes reviews, analysis and preparation of the medium-term plan and its revisions;
• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects;
• Ensures compliance with the medium-term plan and other legislative mandates;
• Assists managers in the elaboration of resource requirements for budget submissions;
• Undertakes research and provides support to higher-level Finance and budget Officers concerning budget reviews of relevant intergovernmental and expert bodies;
• Provides input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures;
• Maintains and updates sub-programme specific management information on the status of Environment Fund, Trust Fund, counterpart contributions allocations, project commitments, proposed revisions extensions and submitting reports to the Director, Deputy Director and donors;
• Checks financial reports for existence and correctness of budget lines, create the non-existent lines in UMOJA as and when necessitated;
• Monitors budget implementation/expenditures and recommends reallocation of funds as necessary;
• Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds;
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures;
• Assists in the preparation of budget performance submissions;
• Assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures;
• Monitors integrity of various financial databases;
• Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued;
• Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.

Project Implementation and Monitoring:

• Checks financial reports for the existence and correctness of budget lines to facilitate payments and recording of expenditures;
• Monitors reports for commitments and expenditures against approved project budgets and obligations, verifies the availability of funds, and notifies of any variances and inaccuracies and provides solutions if possible; 
• Review and study financial reports/statements from implementing agencies for conformity with funds sent to them and to ensure expenditures are properly recorded, are within commitments and match approved project documents/ revisions. 
• Reallocates funds as and when necessary;
• Liaises with other organizational units to initiate necessary actions at all stages of project implementation; Prepares payments for final disbursement by Cashier;
• Notifies payees of the status of payments;
• Assists staff members, Fund Management Officers and donors regarding queries on payment and deposit-related issues;
• Follows up on audit recommendations;
• Files and archives as required.

General:

• Keeps up to date on documents/reports/guidelines that have a bearing on matters related to the programme of Work budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures.
• Draft correspondence to respond to enquiries concerning relevant financial and budget matters.
• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures

Qualifications

Education

• A high school diploma or equivalent is required.

Job – Specific Qualification

• Supplemental training in accounting and finance or related field is required.

Work Experience

• A minimum of ten (10) years of progressively responsible experience in finance, budgeting,
• accounting, administrative services or related areas is required. The minimum years of relevant experience is reduced to eight (8) years for candidates who possess a first-level university degree or higher.
• Experience in an Enterprise Resource Planning (ERP) accounting and finance system and International Public Sector Accounting Standards (IPSAS) is required.
• Experience in the United Nations system or other comparable international organizations is desirable.
• Experience in supervising staff or the work of others is desirable.
• A minimum of One (1) year or more of experience in data analytics or related areas is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

How To Apply

Click Here To Apply

Deadline: Jan 11, 2024