Administrative Officer Job Coronams

The Administrative Officer is a junior-level role on our team and will spend his/her time working on the day-to-day operational coordination of the office and the local team and providing operational support to the business development team to grow our portfolio in the East and Southern African sub-region.

Organisational Hierarchy

• Assistant
  • Officer
    • Junior Associate or Manager
      • Associate or Senior Manager
        • Senior Associate or Engagement Manager
          • Division Lead or Principal
            • Partner

Roles and responsibilities

The Administrative Officer will coordinate office activities in Nairobi. He/she will hold a bachelor’s degree in business administration, Administration, or a related field. The ideal candidate must have at least 3 years of administrative experience in a fast-paced environment. The ideal candidate will have excellent written and verbal communication skills, with fluency in English and Kiswahili. The candidate will possess good interpersonal skills, strong organisational, time-management, and prioritisation skills, and proficiency in Microsoft Office Suite and other relevant software applications. The ideal candidate will be able to work independently and as part of a team, will be comfortable showing flexibility and adaptability to handle diverse tasks and changing priorities, show attention to detail, and have the ability to handle sensitive information with confidentiality.

Some specific responsibilities will include: 

• Oversee general office operations and ensure a well-organised and efficient working environment.
• Manage office supplies, equipment, and maintenance to support daily activities.
• Coordinate with vendors and service providers for office-related services.
• Maintain accurate and up-to-date records, both physical and electronic.
• Develop and implement efficient filing systems for easy retrieval of documents.
• Assist in the preparation and processing of official documents.
• Serve as a point of contact for internal and external communications.
• Manage incoming and outgoing correspondence, emails, and phone calls.
• Schedule and organise meetings, conferences, and appointments.
• Prepare meeting materials, agendas, and minutes.
• Arrange logistics for events, including venue bookings, booking for catering, etc.
• Coordinate travel arrangements for staff, including flights, accommodations, and transportation.
• Assist in HR-related tasks, including maintaining employee records and supporting recruitment processes.
• Facilitate onboarding for new employees and help coordinate training programs.
• Support financial processes such as petty cash management, expense tracking, and invoice processing; and
• Assist in the preparation of financial reports and budgets.

Our Commitments

Corona Management Systems provides equal opportunity in employment for all qualified persons and prohibits discrimination in employment on the basis of race, colour, national origin, ancestry, sex, sexual orientation, religion, creed, age, veteran status, disability unrelated to job requirements or other protected status. All personnel actions, including but not limited to those relating to compensation, benefits, transfers, training, layoffs, and return from layoff are based on the principle of equal employment opportunity. Our team are known for our commitments to technological, business, and social innovation, as we attempt to tackle some of the world’s most challenging problems. We espouse a strong sense of responsibility to local ethos and local talent and capacity development, and this is at the heart of our country and sub-national teams across Africa. Our net monthly salary is competitive in line with our organisational commitments to shared prosperity. Other benefits include 21 paid leave days per annum, paid maternity and paternity leave, local pension and tax contributions, and health insurance coverage. 

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